Team Secretary/Office Manager
Job No:
34740
Location:
Milton, Brisbane
- Join an innovative, growing business, and one of Australia's top 100 private companies!
- Work with a well established market leader and enjoy a long term, personalised career path!
- Enjoy an attractive remuneration circa $46,000 (negotiable based on experience) + super!
- Excellent Milton location, on the edge of the CBD with fantastic river views and car park provided!
About the Organisation
Our client is an international company founded on the principles of innovation, quality and service excellence. Consequently, the organisation is one of Australia’s most respected interior construction specialists and internationally renowned for the design and manufacture of highly intelligent office systems.
They are committed to ongoing research in the role work space design and furnishings play in attracting and retaining the best people and stimulating efficiency and productivity. This is undertaken in collaboration with some of the world’s pre-eminent specialists from diverse disciplines. A truly integrated company, their products include workstations, seating, storage, demountable partitions and wall systems, and occasional furniture elements, as well as a suite of specialty consulting services including environmental consulting, to guide organisations on sustainable practice, and a hospital solutions division.
The business was founded in 1966 on the premise that ‘anything is possible’, today the still family-owned business is a multi-disciplinary, global organisation, with annual company turnover of over half a billion dollars and ranked as one of Australia's top 200 private companies by BRW.
About the Opportunity
The client is seeking a driven Team Secretary/Office Manager to join their growing Brisbane team, based in Milton.
This is a highly varied role, ideal for an applicant with administrative skills who is looking for a long term career to grow into.
In this role, you will be responsible for conducting general office duties, assisting the Accounts Manager and assisting the Senior Management team.
Some of your duties will include (but are not limited to):
- Typing of tenders/quotations, progress claims, general correspondence etc;
- Typing and distribution of project meeting minutes and typing of site meeting minutes;
- Maintaining stock levels for office stationary and consumables and other administrative duties;
- Creating new job, project and accounts files and preparing project main files, site files, project contact lists and supplier tenders;
- Matching of invoices to purchase orders and data entry of purchase orders and invoices;
- Answer incoming calls to main line (half day share with Schiavello Systems on an alternating basis of morning and afternoon shifts);
- Collating all attachments required for tender submissions and preparing and completing tender forms; and
- Managing project related travel and accommodation.
The ideal candidate will have demonstrated experience in a similar role within a busy office environment. You'll need advanced knowledge in the Microsoft Office Suite, including Microsoft Word formatting skills, and intermediate knowledge in Adobe Acrobat Pro.
The client is seeking an applicant with highly developed time management, organisational and attention to detail skills. Your ability to prioritise multiple tasks and work under pressure to meet deadlines is essential to this role.
Additionally, you'll require exceptional communication skills, will be well presented, energetic and possess strong interpersonal skills with the ability to work both autonomously and as part of a team.
The organisational culture is very much about aligning corporate goals with the development of employees' personal aspirations. If you are searching for a long term career that includes internal and external training, and the opportunity for growth and advancement, you can't look past a homegrown industrial giant and one of Australia's top 100 private companies.
The business recognises that in order to succeed, the company not only needs the best products and services, but also the best people. To ensure that they attract and retain an exceptional candidate, the organisation is offering an attractive remuneration circa $46,000 (negotiable based on experience) + super.
Please note: Applications close COB May 24th, 2012.