Public Works Administrative Assistant
Job No:
88035
Location:
Brazeau County, AB
- Do you have administrative experience in a municipal or civil engineering environment?
- Live, work, and play in a family-friendly town in the heart of central-west Alberta!
- Enjoy a competitive salary and a healthy work/life balance!
About Brazeau County
Welcome to Brazeau County! Located in the heart of west-central Alberta, Brazeau County is a place where industry and commerce join forces with outdoor recreation adventures and a vibrant economy to create a thriving community.
‘Welcome Home’ is the motto for Brazeau County and we mean it! Conveniently located within reach of Edmonton and Red Deer, Brazeau County is a fantastic place to call home. With a growing economy, beautiful countryside, and excellent recreational opportunities, Brazeau County offers the best of country living coupled with all of life's necessary conveniences.
For more information about Brazeau County and the beautiful Drayton Valley please visit our website.
About the Opportunity
Brazeau County has an exciting opportunity for a Public Works Administrative Assistant to join our team in Drayton Valley, Alberta.
In this role, you will report to the Director of Public Works & Infrastructure and provide clerical and administrative support to 9 supervisors in the Public Works Department including: the Director of Public Works & Infrastructure; (2) Project Managers; the Superintendent of Utilities; the Maintenance Supervisor; the Assistant Maintenance Supervisor; the Construction Supervisor; the Assistant Construction Supervisor; and the Supervisor of Supplies and Services.
Your regular responsibilities will include, but are not limited to:
- Preparing and proofreading various correspondence, reports, agreements, forms, and memos for all positions listed above
- Liaising with all County departments with regards to Public Works policies, the location of supervisors, the location of files, taking messages and/or coordinating meetings
- Booking appointments for the Director of Public Works and Infrastructure and supervisors, as well as setting up meetings, booking accommodations, travel, and training seminars, as well as preparing conference rooms
- Taking notes during meetings and maintaining holiday schedules for supervisors and field staff
- Conducting research on various topics by locating historical information, contacting other municipalities, and researching online, etc.
- Assisting with the winter and summer gravel hauls, including advertising, preparing applications for haulers, collecting applications, completing follow-up checks on outstanding accounts, and WCB coverage for haulers
- Processing cheque requests for hired trucks and collecting and entering all gravel tickets
- Communicating with Project Managers and Maintenance Supervisors with regards to stockpile inventories
- Preparing land agreement documents for pipeline crossing requests, land acquisitions, back slopes, borrow pit, right-of-entry, and road cancellations in conjunction with the Director of Public Works and Infrastructure, Project Manager and Construction Supervisor
- Acting as the Commissioner for Oaths and registering and discharging all related caveats with the Land Titles office
- Maintaining all files for lease agreements (REC, MLL, SML) between the County and the Province
The ideal candidate will have a post-secondary education in administration (Bachelor's degree preferred) and 5 - 10 years of experience (ideally in a civil engineering consulting or municipal engineering environment).
The successful candidate will also possess the following:
- A keyboard typing speed of 60 words per minute or greater
- Proficiency in Outlook, Word, Excel, Powerpoint, Internet Browsers, Fax Machines, Photocopiers
- Exceptional Spelling and Grammar skills and the ability to draft letter/reports
- The ability to read area maps and respond to stakeholder inquiries
- The ability to prepare legal documents and to review contracts
- The authority to act as a commissioner For Oaths or a willingness to become a commissioner
- The ability to defuse distressed callers and communicate with various stakeholders
- The ability thrive in an ever-changing environment and to work with minimal supervision
- The ability to maintain confidentiality with sensitive matters
- The ability to prioritize and complete multiple tasks from multiple supervisors
- The technical ability to set up meetings and prepare minutes of meeting
You will succeed in this role if you are a dedicated professional with strong communication and interpersonal skills with the ability to remain focused in an environment that can be distracting at times. A can-do attitude and strong problem-solving skills will be the key to your success in this role!
About the Benefits
In exchange for your hard work and dedication, the successful candidate will be rewarded with a competitive salary plus a comprehensive benefits package including flex days, pension plan, and more!
Upon joining Brazeau County, you will also be welcomed into an innovative organization with a friendly and family-oriented culture. Working alongside a collaborative team, we want you to thrive in our inclusive, supportive and professional environment.
If you are a dependable and motivated individual with a passion for people, and the community at large – Apply Now!