Administrative Assistant - Technical
Job No:
97710
Location:
Medicine Hat, Alberta
- Excellent opportunity for an experienced Administrator to take on a challenging role!
- Put your expertise to work in a dynamic and collaborative team environment!
- Receive competitive compensation and benefits with a global leader!
About the Organization
Methanex is the world's largest supplier of methanol to major international markets in North America, Asia-Pacific, Europe and Latin America. Methanol can be found in products from windshield washer fluid to recyclable plastic bottles, plywood floors to paint, silicone sealants to synthetic fibers. The energy sector is one of the most rapidly growing markets for the use of Methanol and greatly relies on the expertise and commitment of Methanex as their trusted supplier.
With the care of the environment as the root of their business, Methanex is a Responsible Care® company committed to the safe, ethical and environmentally sound management of the chemicals it makes and uses. Responsible Care® is an ethic established by the Chemical Industry Association of Canada (CIAC). The Responsible Care® ethic is an integral part of Methanex’s global commitment to ensuring the well-being of all stakeholders, wherever Methanex does business.
About the Opportunity
Methanex is currently seeking an Administrative Assistant, Technical to join the team in Medicine Hat.
Working both independently and as a collaborative member of the Technical team, you will provide a variety of administrative support services in a professional, timely, accurate and confidential manner while contributing to the efficient operation of the department.
Key accountabilities include:
- Maintaining the engineering project list, project files, project database and technical library material
- Issuing technical memos and maintaining the technical memo database
- Preparing and distributing weekly, monthly and annual Key Performance Indicator (KPI) reports
- Preparing monthly Outstanding Incident /Action reports for review at department meetings
- Updating technical department information on Methanex intranet site, MIKE
- Assisting site personnel with the retrieval of project information
- Preparing department personnel timesheets and leave requests for payroll processing
- Compiling and completing expense reports including credit card expense claims
- Facilitating meeting management including scheduling, agenda preparation, recording and distribution of minutes, as well as organizing conference calls and catering
- Coordinating aspects of department training activities including facility arrangements, printed materials, and catering, and also maintaining databases related to technical personnel’s training needs
- Facilitating department travel arrangements for the Technical team
- Maintaining the department inventory of office supplies
- Providing relief support for reception and other administrative assistants, as required
- Completing special projects, as assigned
- Actively participating as a member of the local Reliability Committee and Electrical Safety Program Committee
To qualify for this role, you will have a post-secondary diploma in Office Administration or a similar discipline and a minimum of three years of previous experience in an administrative role.
You will also have formal training and demonstrated advanced level proficiency with Microsoft Office suite of programs, specifically Excel, Word, Outlook, PowerPoint and Publisher. Previous experience in an industrial setting is an asset.
This role is well suited to someone who is customer-focused and is dedicated to meeting the expectations of internal and external customers. You will also have superior written and verbal communication, presentation and listening skills, as well as a strong ability to develop and maintain positive relationships, including strong team collaboration skills, diplomacy and tact.
Sound judgment and the ability to make valuable recommendations based on a mixture of analysis, wisdom, and experience will serve you well in this role, as will the ability to maintain manage several competing and evolving priorities. Independently motivated and results-oriented you consistently meet and exceed identified goals and work effectively with minimal supervision.
You will be extremely organized and detail-oriented with strong prioritization, planning and time management skills and able to maintain information in absolute confidence.
If you have a personal commitment to ongoing self-development, then we invite you to apply today!
About the Benefits
Building on our core values of integrity, trust, respect and professionalism, our corporate culture encourages communication and teamwork and rewards employees for creativity and innovation. We are also very active in supporting educational and training/development initiatives. We sponsor scholarships and co-op programs at local colleges and universities as well as hands-on training programs at our manufacturing facilities.
In exchange for your hard work and dedication, you can expect an industry competitive salary along with the following benefits:
- Incentive bonus plan
- 4 weeks paid vacation
- Medical/Dental plan
- Pension plan and optional Share purchasing plan
- Regular social events
Join this thriving and team focused market leader today and expand your experience with a new challenge - Apply Now!
To apply, please complete the online application form below. Once you have answered the questions, please click NEXT and you will be instructed to attach your resume on the following page. Please submit your resume and cover letter as a single document.