Our mission is to improve the health of millions of people worldwide.  

• Full Time Opportunity

• Randwick, NSW 
• 6-month fixed term contract
• Hybrid working environment (2 days per week in the office)

Salary Range of $55k Base Salary to $60k Base Salary (dependent on experience, skills and capabilities) plus 12% Superannuation + Smart Salary Packaging Benefit

The Opportunity: 

We are seeking a dedicated Administration Assistant to be part of our Research and Professional Support Services team. As an Administration Assistant, you will be responsible for providing essential day to day administration support to our Research Programs. 

In this role, you will report to the Executive Assistant to the Executive Director, Australia

 Key Responsibilities and Duties: 

• • Day to day administrative duties as required: handling incoming and outgoing mail, answering phone calls, taking messages, meet and greet clients, send and receive emails, printing, photocopying, scanning, faxing, collating, binding and filing of reports and documents.
  • Organise meetings (both online and face to face) including polls, agendas, minute-taking, room set-up, catering and tidying up
  • Maintain and update Program Heads curriculum vitae, list of publications and other academic contributions on program and grant management system (e.g. Sapphire)
  • Navigate/maintain information in various research and database systems (e.g. ROS, Endnote, ORCID)
  • Collation of grant application information as directed by the Program Head and data entry/upload
  • Implement appropriate filing and other organisation procedures to facilitate highly organised and smoothly functioning teams
  • Accurate word processing, general data entry, maintaining and updating records
  • Assist with processing purchase orders and invoices and expense reimbursements
  • Assist with the preparation of presentations, graphs, charts and reports, proof and check for errors
  • Arrange travel and accommodation booking as required by the client supported
  • Organise internal and external events – catering, booking venue and related tasks
  • Updating and managing SharePoint information
  • Maintain and monitor supply (e.g. office equipment, stationary) within their respective team/ program

For more information on this role, please see our detailed Position Description here

Skills, Knowledge and Experience:

• • Relevant qualifications in business or administration and/or related experience in administration
  • Proficient in the use of the Microsoft Office suite, including Word, Excel, PowerPoint, Outlook and SharePoint
  • Ability to learn new systems/technology applications quickly
  • Effective written and oral communication skills
  • Ability to prioritise and meet deadlines
  • High attention to detail and accuracy
  • Demonstrated organisation and planning skills
  • Strong focus on quality of work
  • Demonstrated ability to work with business and commercially sensitive information and maintain confidentiality
  • Excellent interpersonal skills and the ability to work well and flexibly i.e. autonomously, in small teams and with a wide range varying stakeholders
  • Ability to be flexible and adaptable in the face of changing organisational priorities and ambiguous environments.

Please visit our website for more on The George: Home | The George Institute for Global Health 

The closing date for applications is 22 May 2026.

We will contact suitable candidates before the closing date, and we reserve the right to close this vacancy early if a suitable candidate is found 

The unrestricted right to work in Australia is a requirement for this position. Candidates requiring sponsorship will not be considered.

The George Institute for Global Health was established in 1999 with a mission to improve the health of millions of people worldwide, particularly underserved populations, by challenging the status quo and using innovative approaches to prevent and treat the world’s biggest killers: non-communicable diseases and injury.

With offices in Australia, China, India and the UK, we have over 1000 people with >400 projects in over 60 countries. We focus on the global health challenges that cause the greatest loss of life, the greatest impairment of life quality and the substantial economic burden, particularly in resource-constrained settings.

What we do

• Lead world-class, large-scale clinical trials, epidemiological studies and health systems research to transform treatments and healthcare delivery
• Look beyond single diseases, across the life course, to identify patient-centred approaches to care that can be implemented at scale
• Develop low-cost, innovative solutions to global unmet needs
• Drive our global impact through a program of research, advocacy, thought leadership and disruptive social entrepreneurship

For more information about The George Institute, visit www.georgeinstitute.org.

Our big and bold mission to improve the health of millions of people worldwide needs a diverse and innovative team to deliver it. So we foster a dynamic, inclusive and flexible workplace where each individual can bring their best selves to work.  

We value workplace diversity and encourage applications from people living with disability; women; Aboriginal and Torres Strait Islander people; people who identify as LGBTIQ+; mature-aged people and those from culturally and linguistically diverse backgrounds.  

Your Career at The George Institute

Not for Profit Salary Packaging:  Receive an industry standard salary in addition to your Base Salary and Superannuation.  You will have access to salary packaging benefits allowing you to use up to $15,900 of your pre-tax income on every day expenses such as rent and groceries.  You will also have an option to package up to $2,650 for meals and entertainment.  Visit www.smartsalary.com.au for more information

Flexible Working Arrangements:  We are proud of our flexible working arrangements and the set up that suits you best – onsite, hybrid or WFH (dependent on individual role)

Professional Development Support:  Employee’s of TGI receive $3,000 annual Learning and Development wallet to spend on approved courses to support your professional development

Employee Wellbeing Focus:  A focus on employee wellbeing including global employee engagement surveys, reward and recognition programs and wellness challenges

Global Collaboration and Impact:  Be part of a diverse international team working on projects in over 40 countries.  All focused on improving global health outcomes

Why The George? 

We are committed to attracting, developing, rewarding and retaining the best people in their fields to conduct and support our innovative and highest quality research programs. 

Take advantage of our rewards you may enjoy as part of The George team.  

• Generous salary packaging benefits increasing your take home pay 

• Learning and career development opportunities 
• Extra leave days including extended Christmas break and study leave 
• YourFlex arrangements e.g. start/finish times, purchase leave, location 
• A global, diverse, inclusive team committed to making impact