Administration Assistant
Job No:
GEORGE770
Location:
Barangaroo, Australia
Our mission is to improve the health of millions of people worldwide.
- Full Time Opportunity
- Hybrid working environment
- Barangaroo, Sydney CBD
- 10 month contract (maternity leave cover)
Salary Range of $56,000 to $65,000 Base (dependent on experience, skills and capabilities) plus 11% Superannuation + Smart Salary Packaging Benefit
The Opportunity:
The Research and Professional Support Services team provides administration support to various units /programs at The George. The team works in collaboration with the Academic Project Operations team and the heads of academic program and professional teams.
The Administration Assistant is responsible for provide day to day administration support to The George Institute Australia Research Programs.
Key Responsibilities and Duties:
- Day to day administrative duties as required: handling incoming and outgoing mail, answering phone calls, taking messages, meet and greet clients, send and receive emails, printing, photocopying, scanning, faxing, collating, binding and filing of reports and documents.
- Organise meetings (both online and face to face) including agenda minute-taking, room set-up, catering and tidying up
- Maintain and update Program Heads curriculum vitae, list of publications and other academic contributions on program and grant management system (e.g Sapphire)
- Navigate/maintain information in various research and database systems (e.g ROS, Endnote, ORCID)
- Collation of grant application information as directed by the Program Head and data entry/upload
- Implement appropriate filing and other organisation procedures to facilitate highly organised and smoothly functioning teams Accurate word processing, general data entry, maintaining and updating records
- Assist with processing purchase orders and invoices and expense reimbursements
- Assist with the preparation of presentations, graphs, charts and reports, proof and check for errors
- Arrange travel and accommodation booking as required by the client supported
- Organise internal and external events – catering, booking venue and related tasks
- Updating and managing SharePoint information
- Maintain and monitor supply (eg. office equipment, stationary) within their respective team/program
- Regular relief on Reception
For more information on this role, please see our detailed Position Description here
Our Successful Candidate has:
- Relevant qualifications in health, business or administration and/or related experience in administration
- Proficient in the use of the Microsoft Office suite, including Word, Excel, PowerPoint, Outlook and SharePoint
- Ability to learn new systems/technology applications quickly
- Effective written and oral communication skills
- Ability to prioritise and meet deadlines
- High attention to detail and accuracy
- Demonstrated organisation and planning skills
- Strong focus on quality of work
- Demonstrated ability to work with business and commercially sensitive information and maintain confidentiality
- Excellent interpersonal skills and the ability to work well and flexibly i.e. autonomously, in small teams and with a wide range varying stakeholders
- Ability to be flexible and adaptable in the face of changing organisational priorities and ambiguous environments
The closing date for applications is midnight, Tuesday 30 July 2024.
We reserve the right to close this vacancy early if a suitable candidate is found.
Please note - the unrestricted right to work in Australia is required for this position. Candidates requiring visa sponsorship will not be considered.
About the George
The George Institute for Global Health (The George) is 700+ employees around the world and projects in over 40 countries all focused on improving the health of millions of people worldwide.
As a medical research institute affiliated with leading universities, we are challenging the status quo in healthcare to:
- Lead world-class, large-scale clinical trials, epidemiological studies and health systems research to transform treatments and healthcare delivery
- Look beyond single diseases, across the life course, to identify patient-centred approaches to care that can be implemented at scale
- Develop low-cost, innovative solutions to global unmet needs
- Drive our global impact through a program of research, advocacy, thought leadership and disruptive social entrepreneurship
We pride ourselves with our 6 core values: excellence, integrity, can-do approach, creativity, impact, and humanitarian commitment.
Please visit our website for more on The George: Home | The George Institute for Global Health
Please apply now!
Our big and bold mission to improve the health of millions of people worldwide needs a diverse and innovative team to deliver it. So we foster a dynamic, inclusive and flexible workplace where each individual can bring their best selves to work.
We value workplace diversity and encourage applications from people living with disability; women; Aboriginal and Torres Strait Islander people; people who identify as LGBTIQ+; mature-aged adults and those from culturally and linguistically diverse backgrounds.
Why The George?
We are committed to attracting, developing, rewarding and retaining the best people in their fields to conduct and support our innovative and highest quality research programs.
Take advantage of our rewards you may enjoy as part of The George team.
- Generous salary packaging benefits increasing your take home pay
- Learning and career development opportunities
- Extra leave days including extended Christmas break and study leave
- YourFlex arrangements e.g. start/finish times, purchase leave, location
- A global, diverse, inclusive team committed to making impact
