Administration Assistant – Research Training Program
Job No:
GEORGE837
Location:
Barangaroo, Australia
Our mission is to improve the health of millions of people worldwide.
- Full Time Opportunity
- Barangaroo, Sydney CBD
- 1 year contract
- Hybrid working environment (2 days per week in the office)
Salary Range of $55k Base to $62k Base (dependent on experience, skills and capabilities) plus 11.5% Superannuation + Smart Salary Packaging Benefit
We have a great opportunity for an Administration Assistant who will be responsible for providing administrative support for our External Research Training portfolio.
This position requires excellent organisational, teamwork, and communication skills, along with the ability to multitask and manage multiple projects. The role encompasses both internal and external training programs and will provide support for external training and internal training during peak periods when overflow needs arise.
For more information on this role, please see our detailed Position Description here
Duties and Key Responsibilities
- Provide comprehensive administrative assistance for all external training initiatives and overflow internal training initiatives, ensuring smooth and efficient operations.
- Provide logistical support for onsite delivery of training courses.
- Manage administrative duties related to participants and TGI faculty, including maintaining profiles, booking travel for international teaching faculty, and scheduling faculty sessions.
- Assist with the preparation of course materials, ensuring consistency in the formatting of course slides and other educational content.
- Set up and maintain online platforms such as OneDrive, Teams, and Menti for participants and faculty to access course materials and manage communication.
- Assist in preparing, maintaining, and updating templates and documents for use in training programs.
- Ensure a high standard of service delivery by promptly responding to enquiries and fulfilling requests from external participants and staff.
- Actively participate in team meetings, contributing to planning and decision-making processes.
- Maintain accuracy in data entry and regularly update relevant databases and records.
- Ensure that the external Research Training webpages are consistently up to date with the latest information and resources.
- Regular communications to the Alumni group
- As we are a global organisation, engage with colleagues and stakeholders in other regions relative to the responsibilities of the role, accommodating global time zones where required, to ensure seamless communication and collaboration.
Skills, Knowledge and Experience/ Our Successful Candidate
Essential
- Previous experience in a similar role
- Proficient in Microsoft Office application including Excel and Word and other such platforms as Zoom, Teams and One drive.
- Excellent organisational, problem-solving, and communication skills
- Ability to multitask and prioritise tasks
- Attention to detail and accuracy
- Ability to be flexible and adaptable in the face of changing organisational priorities and ambiguous environments
- Excellent interpersonal skills and the ability to work well and flexibly i.e. autonomously, in small teams and with a wide range varying stakeholders
- Flexibility to work non-standard hours of work for collaboration and contact with global teams based on requirements of the position
To support your application, please address the following criteria in your cover letter:
- Experience in Administration: Please detail your experience in administration in a similar environment
The closing date for applications is Wednesday 22 January 2025 at 11:59pm AEST.
We reserve the right to close this vacancy early if a suitable candidate is found
The unrestricted right to work in Australia is a requirement for this position. Candidates who require sponsorship will not be considered.
About the George
The George Institute for Global Health (The George) is 700+ employees around the world and projects in over 40 countries all focused on improving the health of millions of people worldwide.
As a medical research institute affiliated with leading universities, we are challenging the status quo in healthcare to:
- Lead world-class, large-scale clinical trials, epidemiological studies and health systems research to transform treatments and healthcare delivery
- Look beyond single diseases, across the life course, to identify patient-centred approaches to care that can be implemented at scale
- Develop low-cost, innovative solutions to global unmet needs
- Drive our global impact through a program of research, advocacy, thought leadership and disruptive social entrepreneurship
We pride ourselves with our 6 core values: excellence, integrity, can-do approach, creativity, impact, and humanitarian commitment.
Please visit our website for more on The George: Home | The George Institute for Global Health
Please apply now!
Our big and bold mission to improve the health of millions of people worldwide needs a diverse and innovative team to deliver it. So we foster a dynamic, inclusive and flexible workplace where each individual can bring their best selves to work.
We value workplace diversity and encourage applications from people living with disability; women; Aboriginal and Torres Strait Islander people; people who identify as LGBTIQ+; mature-aged adults and those from culturally and linguistically diverse backgrounds.
Why The George?
We are committed to attracting, developing, rewarding and retaining the best people in their fields to conduct and support our innovative and highest quality research programs.
Take advantage of our rewards you may enjoy as part of The George team.
- Generous salary packaging benefits increasing your take home pay
- Learning and career development opportunities
- Extra leave days including extended Christmas break and study leave
- YourFlex arrangements e.g. start/finish times, purchase leave, location
- A global, diverse, inclusive team committed to making impact