Project Officer

Our mission is to improve the health of millions of people worldwide.

• Part Time opportunity (0.8 FTE)
• Barangaroo, Sydney CBD (Relocation to Randwick in September, 2025)
• Fixed Term Contract until December 2026
• Hybrid working environment

Salary Range of $81,054 Base to $91,143 Base (dependent on experience, skills and capabilities, pro rata for part time) plus 11.5% Superannuation + Smart Salary Packaging Benefit

The Project Officer will sit within the Academic Project Operations (APO) team in Australia. The APO team work closely with our Research teams to ensure study aims are achieved. APO are responsible for the set-up, conduct and overall delivery of studies/projects.

Key Responsibilities and Duties: 

• Assist in the recruitment of study participants (pregnant people, consumer and health professional stakeholders) and actively engage with consumers and external stakeholders to build rapport and partnership.
• Distribute information about the study to relevant contacts and networks.
• Conduct follow-up emails and phone calls to potential study participants for eligibility screening and gauge willingness to participate.
• Update and maintain phone logs and study eligibility lists and shortlist potential study participants in collaboration with project managers and stakeholders.
• Conduct informed consent with potential participants.
• Contact participants to organise study participation.
• Set-up and engage in various meetings with different committees (project team, partner, consumer advisory and other external committees). Distribute meeting materials, prepare detailed meeting summaries and minutes and collate feedback for Chief Investigators to review.
• Monitor study inbox and respond to study queries in a timely fashion.
• Assist in write up and preparation of ethics and governance applications.
• Set-up and attend data collection days (hospital visits, focus groups and participatory workshops) to assist the facilitator in the data collection and data cleaning/analysis process.
• Schedule face-to-face meetings and visit participating sites to work closely with site staff in preparation for study participation.
• Regular communication with project team and executive team on recruitment progress and general project updates.
• Ensure accurate and timely data entry and record keeping on Sharepoint site, REDCap database, and other repositories.
• Respect and preserve data confidentiality and security in the maintenance of study administrative files, compliant with the approved data management plan.
• Ensure compliance with study protocols and procedures.
• General project administration and operational support for the project and the broader Injury program.
• Contribute to the analysis of study data and write-up of scientific journal articles.
• Undertake or complete training relevant to the projects
• As we are a global organisation, engage with colleagues and stakeholders in other regions relative to the responsibilities of the role, accommodating global time zones where required, to ensure seamless communication and collaboration. 

For more information on this role, please see our detailed Position Description here

Skills, Knowledge and Experience/ Our Successful Candidate  

Essential

• Tertiary qualification in a health, science or research discipline or a combination of relevant experience and/or education/training.
• Experience in a research or health environment, including direct patient/participant/client contact.
• Previous experience working in NSW hospital settings
• Excellent written and interpersonal communication skills, including exceptional phone manner and the ability to communicate sensitively and effectively with members of the public and the ability to communicate confidently and clearly to the project executive team and a wide range of stakeholders.
• Pro-active and self-motivated.
• Sound ability to influence and negotiate.
• Excellent time management and organisational skills.
• Attention to detail, and skills in planning and problem solving.
• Ability to work autonomously and flexibly, with project team and with a wide range of stakeholders.
• Strong focus on quality of work and maintenance of excellent records.
• Well-organised and efficient, with the capacity to work under pressure.
• Proficient in the use of the Microsoft Office suite of products, including Word, Excel, PowerPoint and Outlook.
• Sound knowledge of confidentiality issues in a research environment.
• Hold valid working with children check and police check clearance (or willing to apply).
• Willing to apply and obtain and other relevant approvals (eg, contingent worker access, vaccinations)
• Flexibility to work non-standard hours of work for collaboration and contact with global teams based on requirements of the position 

Desirable

• Willingness to travel to different sites situated around NSW, including to regional/rural sites.
• Familiarity with the NSW public health system and clinical settings and processes.
• Experience working with patients, clinicians and stakeholder engagement.
• Relevant and up-to-date serology and vaccinations (Category A)
• Familiarity with REDCap data management system.
• Knowledge of clinical trial/research processes and ICH/GCP guidelines.

The closing date for applications is Friday 09 May 2025 at 11:59pm AEST. 

We reserve the right to close this vacancy early if a suitable candidate is found 

The unrestricted right to work in Australia is a requirement for this position. Candidates who require sponsorship will not be considered.

About the George 

The George Institute for Global Health (The George) is 700+ employees around the world and projects in over 40 countries all focused on improving the health of millions of people worldwide.  

As a medical research institute affiliated with leading universities, we are challenging the status quo in healthcare to: 

• Lead world-class, large-scale clinical trials, epidemiological studies and health systems research to transform treatments and healthcare delivery  
• Look beyond single diseases, across the life course, to identify patient-centred approaches to care that can be implemented at scale  
• Develop low-cost, innovative solutions to global unmet needs
• Drive our global impact through a program of research, advocacy, thought leadership and disruptive social entrepreneurship  

We pride ourselves with our 6 core values: excellence, integrity, can-do approach, creativity, impact, and humanitarian commitment. 
 
Please visit our website for more on The George: Home | The George Institute for Global Health 
 

Please apply now!

Our big and bold mission to improve the health of millions of people worldwide needs a diverse and innovative team to deliver it. So we foster a dynamic, inclusive and flexible workplace where each individual can bring their best selves to work.  
We value workplace diversity and encourage applications from people living with disability; women; Aboriginal and Torres Strait Islander people; people who identify as LGBTIQ+; mature-aged adults and those from culturally and linguistically diverse backgrounds.  

Why The George? 

We are committed to attracting, developing, rewarding and retaining the best people in their fields to conduct and support our innovative and highest quality research programs. 

Take advantage of our rewards you may enjoy as part of The George team.  

• Generous salary packaging benefits increasing your take home pay
• Learning and career development opportunities
• Extra leave days including extended Christmas break and study leave
• YourFlex arrangements e.g. start/finish times, purchase leave, location
• A global, diverse, inclusive team committed to making impact