Finance & Administration Officer

Job No: MG93
Location: VIC

 An opportunity has become available for an experienced and driven Administration & Finance Officer in our Melbourne Office.

  • Malvern Location
  • Competitive Salary

  
The Menzies Group of Companies is one of the largest family-owned cleaning and facility services companies in Australia, provides quality, "value for money" solutions to blue chip customers on a national scale.

Our company is undergoing a period of substantial growth and requires an experienced and driven Administration & Finance Officer to work within a dedicated team.

This challenging role entails supporting the administration team with (but not limited to):

    • Preparing invoices for the MEL/TAS finance team/clients
    • Ensuring creditors batches are prepared accurately, on time and approved by the Branch Manager before processing these batches.
    • Ensuring all relevant supporting documentation is attached to creditor invoices
    • Invoicing clients for all work that has been carried out and forwarding all manual invoices/credit notes to the Branch Manager for approval.
    • Raising manual invoices/credit notes separate from the monthly contract run. 
    • Providing assistance to debtors function for any queries relating to invoices sent to client
    • Performing a daily update of the manual invoice register
    • Preparing all Subcontractor input related documentation in accordance with Administration and Purchasing procedures
    • Follow up of outstanding creditor invoices for end of month processing
    • Distributing Purchase Order books in accordance with the purchasing procedures
    • Process purchase orders raised by operations staff
    • Regular updating of the purchase order master file
    • Updating end of month finance reports for your branch
    • Assist Operations Manager with any related enquiries
    • Guidance to operations staff in carrying out their administrative duties correctly and in a timely manner
    • Reception coverage

     

The successful applicant will have the following skills, experience and personal traits: 

  • 2-3 years' proven experience in a similar role preferred
  • Strong leadership skills in a challenging deadline-driven environment
  • High level of accuracy and attention to detail
  • Effective relationship building skills
  • Strong written and verbal communication skills
  • A forward thinker 

  
Exposure to service management and contract management will be an advantage in the role. 

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