Administrative Officer

Job No: SN73
Location: North Vancouver, BC

Closing Date: January 4, 2018 at 11:30 PM (PST)

  • Great opportunity to help make a difference to the Squamish First Nations community.
  • To provide comprehensive administrative support for the Training & Trades Centre
  • Enjoy a competitive salary, plus comprehensive benefits and pension plan.

About the Squamish Nation

The Squamish Nation is comprised of descendants of the Coast Salish Aboriginal people who live in the present day Greater Vancouver area, Gibson’s landing, and Squamish River watershed. The Squamish Nation has occupied and governed the territory since beyond recorded history. Squamish Nation culture is rich and resilient. We continue to practice our customs and traditions, which are strongly interconnected with our traditional territory.  Together with our lands, our customs and traditions are the foundations of who we are as Skwxwú7mesh.

About the Opportunity

We have a great opportunity for an experienced Administrative Officer to join our dynamic and progressive team in North Vancouver

Reporting to Management, this position is the main administrative service provider to a 40+/- department. The incumbent acts as the administrative "right hand" for the department by coordinating all in-flowing and outgoing information; and acts as the "gatekeeper" for the department's schedule. The incumbent is responsible for a wide range of word processing, research, and administrative tasks and reception. Has knowledge and understanding associated with Squamish Nation Education, Employment & Training Department (SNEET) programs, policies and functions. The incumbent is well organized and requires strong interpersonal, technical/administrative/accounting skills; with exceptional time management, multi-tasking, customer service skills; and works well independently under minimal supervision.  Position requires a broad range of office management skills to meet diverse secretarial, clerical and administrative needs. The incumbent performs assistant duties for Management and is the key "point-of-contact" between students, staff and management team; providing critical communication and scheduling links.Knowledge of Squamish Nation and mainstream education policies, practices and protocols is required. Incumbent has prior working experience/knowledge  with government /external agency/grants/proposals and tracking/monitoring agreements in order to meet funder requirements. Operates at a high level of people interaction and must be able to respond with courtesy, tact and diplomacy. The incumbent keeps all Squamish Nation information strictly confidential. 

Other responsibilities include: 

  • Is administrative lead for the department and divisions as per established process. 
  • IS finance lead responsible for processing payments & payroll documents, ie maintaining budgets/spreadsheets, cheque requisitions, time-entry, and other administrative functions .
  • Responsible for maintaining/tracking of grants/proposals and adherence for any reporting requirements, documentation, submissions, etc.
  • Coordinates and directs information in to and out of the SNEET office.
  • Provides administrative / secretarial support to the Department and it’s divisions as per established process.
  • Maintains an efficient schedule of Department activities.
  • Acts as an assistant to the Department’s Management.
  • Manages special projects for the department, ie program planning, community events and workshops, etc.
  • Adheres to workplace health & safety policies, safe work practices and procedures.
  • Participates as a member of Admin & Education, Employment & Training Teams. 

 The Ideal Candidate

The ideal candidate will also have:  

  • Diploma or Bachelors degree in Business Administration, Commerce, Office Management or relevant/related field
    from a recognized post-secondary institution.
  • 5-7 years (with Diploma) OR 2-3 years (with Bachelors) of directly-related experience in the majority of duties listed in the job description, including providing senior level administration, office administration/coordination, event planning, grant monitoring , report writing, forms management, special project facilitation, etc.
  • Experience as an intermediate user of MS Office, the internet etc.
  • Previous experience working in a First Nations community (particularly Squamish) is preferred.
  • Working experience with a large scale computerized database system. Experience with JD Edwards/Oracle is an asset.
  • A reliable vehicle, current auto insurance and valid BC Driver’s License Class 4 or 5, Class 7N may be considered.

As career progresses, incumbent will be required to successfully complete job-required, short-term upgrading, training and courses relating to office management, database/software management, grant monitoring, document management, etc. Successfully completion a Criminal Records Vulnerable Sector Check is also required, as per Squamish Nation policy.

May be willing to consider: a minimum of 8 years clearly demonstrated relevant/related work experience AND enrolment and then completion of a relevant/related Diploma within specific timeframe, for the above education and experience.

The above requirements are what Squamish Nation is seeking in the ideal incumbent at the time of posting and are subject to change, based on the needs of Squamish Nation.

Salary: As per Squamish Nation Performance & Compensation Strategy.

Squamish Nation offers you the opportunity to contribute at an exciting time of growth within the community, and play a part in employee initiatives, environmental protection activities, and community building. 

If you are looking for a new opportunity to use your experience, consider joining Squamish Nation.  Apply online today! Please note that candidates must apply online by January 4, 2018 at 11:30 PM (PST). 

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