Team Assistant
Job No:
SSI38
Location:
Victoria
About the Organization
Trusted by shipbuilders, naval architects and marine engineers, SSI develops Autodesk-based solutions for the shipbuilding and offshore industry. With the majority of US naval ships now being built with SSI solutions, and prestigious names in global marine construction increasingly choosing SSI, they are poised for well-managed and sustainable growth.
An established company with over 30 years in Victoria, BC with a satellite office in the US, SSI is proud to offer their team an environment that facilitates fascinating and challenging work with a healthy work/life balance. A career with SSI gives you the opportunity to work on complex and graphically-oriented software that is used on high profile marine projects worldwide. These exciting projects include the recently built luxury yachts Wisp and Cake Walk as well as a myriad of defense, workboat and ferry projects. The ability to see the results of your efforts in the real world is what makes a career with SSI so rewarding.
About the Opportunity
Do you enjoy working in a fast-paced environment with an organization that prides itself on staying at the leading edge of technology adoption with a focus on collaboration, teamwork, continuous improvement, transparency and integrity? Do you enjoy being of service to others and take pride in your ability to provide exceptional administrative support? Are you detail oriented, self-motivated, take direction well and able to work well independently or as part of a team? This may be the right opportunity for you.
General Duties:
- Act as backup for Reception as needed
- Act as a back-up for the Sales coordinator as needed
- Answering all incoming calls, respond to general inquiries and direct inquires to the appropriate department
- Greet visitors, ensure they sign in and out, and direct them as appropriate
- Check email daily for Info@ inbox
- Prepare outgoing mail for shipping
- Handle incoming mail and distribute as appropriate
- Prepare for in-house events (catering, set-up, etc)
- Maintain security screening spreadsheet – TAA’s
- Conduct company-wide and event specific surveys as requested
- Assist the Co-CEO's with various projects as needed
- Compile reports, letters, notices, as requested
- Run personal errands for Co-CEO's
- Book meetings on behalf of Co-CEO's as requested
- Make personal arrangements for Co-CEO's for house maintenance, dentist/doctor’s apts, etc.
- Clean and restock coffee stations in Co-CEO's offices
- Drop off/pick-up dry cleaning for Co-CEO's
- Assist with planning and facilitation of social events
- Ensure public areas (kitchen, printer area, and office supply cupboards) all remain tidy and organized
- Clean kitchen coffee/espresso machines
Requirements:
- College diploma or degree as well as a minimum of 2 years’ experience in a supporting or coordination role
- exceptional time management and organizational skills
- strong written and oral business communications skills
- fully competent with the Microsoft office suite
- knowledge of Maximizer an asset
- thorough knowledge of SharePoint; database applications and a general aptitude for using software tools.
About the Benefits
At SSI, the core of success lies in the creative, energetic and dedicated people who make up their team. Although the work may be challenging, they foster a fun, flexible and friendly working environment with:
- A casual, relaxed work environment
- Flexible work hours that support a work-life balance
- Seasonal social events (potlucks, Pi day, Christmas parties, theme days, and more)
- Paid time off to attend blood donation drives
Upon joining SSI, you can expect to receive a competitive annual salary depending on skills and experience, plus great employee benefits, including:
- ParaMedical, Dental, and Vision;
- Life insurance and long-term disability benefits;
- Profit Sharing Plan;
- Fully funded Employee Assistance Program;
- Three weeks’ vacation; and
- Education assistance, professional development, opportunities for career growth, and training
If you enjoy working in a fast paced dynamic environment and want to take your career to the next level with a local employer of choice – Apply to SSI today!