Executive Assistant - Planning and Development
Job No:
BAW173
Location:
Drouin
- Permanent, full time role in a high performing and supportive team
- Hybrid working arrangements
- Monthly RDO
About Baw Baw Shire Council
A Baw Baw Shire Council career goes beyond business as usual. You'll find exciting development pathways rich in opportunity. Our thriving and engaged culture-first workplace is built on the passion and talent of people who proudly deliver vital services and exciting projects to a community they care about.
Our organisation comprises of a multicultural workplace of around 400 full-time, part-time and casual employees, all benefiting from great flexibility, work/life sway, study support, health and wellbeing initiatives and ongoing learning and development programs.
At Baw Baw Shire Council, we invite our people to tackle projects that keep them inspired. We encourage the exploration of new ideas. We support the enhancement of building on current skills and developing new ones.
Located adjacent to Melbourne, Baw Baw Shire is one of Victoria's fastest growing municipalities with freeway and V/Line access into Melbourne's CBD and suburbs. This allows easy access to training, seminars and conferences in the city, without diminishing the direct impact that comes from working within a close-knit rural community.
To learn more visit www.bawbawshire.vic.gov.au
About the Role
This is a key role providing a high level of confidential and professional support to the Director Planning and Development. Responsibilities include managing the Director’s diary and emails and receiving enquiries and correspondence on behalf of the Director.
Tasks include initiating and following up on appropriate action, including liaison with relevant Council Officers and external parties. The Executive Assistant also undertakes special projects including researching and investigating issues as requested, and scheduling and taking minutes for meetings related to the business of the Planning and Development Directorate.
A high level of discretion is required in handling sensitive or confidential information regarding community members, Councillors, the Executive team and staff.
About the Successful Candidate
The successful candidate will demonstrate alignment with the Baw Baw Shire Cultural and Safety Commitments. Ideally you will have a Certificate IV or higher in Office Administration and/or a Diploma of Business and experience in a similar role. You will be comfortable operating within a complex environment and using your initiative to support the smooth operation of the Directorate.
Highly developed interpersonal skills are essential, along with a demonstrated ability to communicate to a professional standard in interactions across a broad range of stakeholders. You will need exceptional time management skills and be able to quickly assess whether emerging issues need to be escalated to the Director and/or Managers. Proficiency in the preparation and presentation of accurate information/documentation to a high professional standard is important.
Above all, the Executive Assistant will show their commitment to supporting and encouraging a positive team culture and promoting excellence in the delivery of customer outcomes.
Further Information and How To Apply
To apply, please review the position description and complete your application below including a current copy of your resume and a covering letter.
Applications close 5pm Sunday 7 August 2022 and must be submitted through the application form below.
Baw Baw Shire Council is an equal opportunity employer and works in the interest of the safety of children and young people. Our recruitment processes reflect this commitment.