Executive Councillors' Assistant

Previous applicants will continue to be considered

Blacktown is a vibrant city located in the very heart of Greater Sydney, halfway between Sydney City and the Blue Mountains. It is a city of ambition and excitement. With a total of 54 residential suburbs, and population of 415,000 coming from more than 180 different birthplaces, Blacktown City is one of the most diverse communities in Australia.

Working in Blacktown City provides a wealth of professional opportunities. Blacktown City Council is the largest council in New South Wales, 4th largest in Australia and a leader in the development of the western Sydney region. With almost unmatched growth expected over the next 25 years, we are on an exciting journey of transformation to prepare for a population of more than 644,000. There has never been a more exciting time to join one of Sydney’s most dynamic and high-performing councils as we continue to deliver outstanding levels of service for our proud and diverse community and prepare our great city for the future.

Blacktown City Council strives to be an inclusive workplace for all people. We welcome and encourage applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, the LGBTIQ+ community, veterans and people with disabilities.

About the opportunity

This is an exciting permanent, full-time role responsible for the provision of an effective and efficient secretarial and administrative service to the Councillors and Executive Secretariat.

Some of the duties include:

• Provide excellent customer service through the timely handling of telephone enquiries, emails and associated messages from Councillors, staff and public
• Compilation and collection of business papers for delivery to Councillors and distribution to staff throughout the organisation
• Assisting with the updating of Council’s archival reports and minutes and arrange for Council’s minutes and agendas to be professionally bound in volumes chronologically for perpetuity
• Ensuring Councillors’ information and details are maintained accurately for use in Council’s publications, including Council’s website and for inclusion in Council’s annual report.

After hours work on weekdays and weekends would be required occasionally.

Qualifications and experience

Essential:

• Minimum Certificate IV in Business Administration or a related field
• Extensive experience in providing administration support at an executive level
• Demonstrated proficiency in Microsoft products such as word, excel, PowerPoint and outlook
• Demonstrated commitment to customer service 
• Current Class C driver's licence.

Desirable:

• Experience in using CM9 and TechOne or similar corporate systems 
• Experience in using Doc Assembler
• Demonstrated understanding of the procedures and protocols of local government 
• Ability to work within a team environment
• Availability to work flexible working hours.

Remuneration and benefits

The salary and conditions of employment are in accordance with Blacktown City Council’s Enterprise Agreement.

• Entry level for this position starts at $1,663.50 per week
• 35-hour working week 
• Opportunity to participate in Council's flextime arrangement
• Employee benefits such as leave entitlements, 11% employer contribution payable to your nominated superannuation fund, Fitness Passport, gym membership discounts, and social clubs. 

Our commitment to safety

Blacktown City Council is committed to safety. We have introduced alcohol and other drug testing at the pre-employment phase, and via a series of random and cause testing.

We are a child safe organisation that supports and promotes the safety, wellbeing and empowerment of children.

Position description 

Click here to view or download the position description.

  APPLY NOW USING OUR FAST, EASY TO USE ONLINE APPLICATION PROCESS: 

1. Have your resume and any other relevant documentation ready to attach. 
2. Have a personal email address ready to use and complete your application without 'logging-out' of the system.
3. Review the questions and decide on your responses before commencing your application.
   
   Best of luck.

Closing Date:            Friday 5 April 2024, 11.59 pm

Contact Officer:        Lillian Knight 9839 6267

INTERNAL REF:        BCC788