Executive Conference Administrator

Blacktown is a vibrant city located in the very heart of Greater Sydney, halfway between Sydney City and the Blue Mountains. It is a city of ambition and excitement. With a total of 54 residential suburbs, and population of 435,000 coming from more than 180 different birthplaces, Blacktown City is one of the most diverse communities in Australia.

Working in Blacktown City provides a wealth of professional opportunities. Blacktown City Council is the largest council in New South Wales, 4th largest in Australia and a leader in the development of the western Sydney region. With almost unmatched growth expected over the next 25 years, we are on an exciting journey of transformation to prepare for a population of more than 644,000. There has never been a more exciting time to join one of Sydney’s most dynamic and high-performing councils as we continue to deliver outstanding levels of service for our proud and diverse community and prepare our great city for the future.

Blacktown City Council strives to be an inclusive workplace for all people. We welcome and encourage applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, the LGBTIQ+ community, veterans and people with disabilities.

About the opportunity

This is an exciting permanent, full-time opportunity to work as a Executive Conference Administrator in our Executive Secretariat section. The role is responsible to provide a high level support to Councillors and staff in organising booking training, related travel and accommodation arrangements for attendance at conferences and seminars.

Some of the duties include:

• Provide excellent customer service through the timely handling of telephone enquiries, emails and associated messages from Councillors, staff and public
• Prepare requests for payments of accounts incurred in attendance at conferences, seminars and training, calculate and organise payment for sustenance and Councillors’ allowances when incurred, in accordance with our Civic office expenses and facilities policy
• Provide relief for all members of the Executive Secretariat team, which can include attendance at meetings and producing the minutes thereof
• Responsible for updating Council's InSite page with updated details on conference and seminar procedures.

Qualifications and experience

Essential:

• Certificate IV in Business Administration or a related field
• Experience with the management of travel and conference bookings and/or administration and
  experience in the travel industry
• Extensive experience in providing administrative support at an executive level
• Sound interpersonal skills and a demonstrated commitment to customer service
• Demonstrated proficiency in Microsoft products: Outlook, Word, Excel and PowerPoint
• Current class “C” driver’s licence.

Desirable:

• Experience in the use of CM9/TRIM and/or TechOne (Council’s recordkeeping and business software)
• Demonstrated knowledge of the travel and associated industries
• Knowledge of local government and applicable legislation/regulations
• Ability to work within a team environment and autonomously
• Availability to work flexible working hours.

Remuneration and benefits

The salary and conditions of employment are in accordance with Blacktown City Council’s Enterprise Agreement.

• Entry level for this position starts at $1,663.50 per week
• 35-hour working week 
• Opportunity to participate in Council's flextime arrangement
• Employee benefits such as leave entitlements (where applicable), 11.5% employer contribution payable to your nominated superannuation fund, Fitness Passport, gym membership discounts, and social clubs.

Our commitment to safety

Blacktown City Council is committed to safety. We have introduced alcohol and other drug testing at the pre-employment phase, and via a series of random and cause testing.

We are a child safe organisation that supports and promotes the safety, wellbeing and empowerment of children.

Position description 

Click here to view or download the position description.

  Apply now using our fast and easy-to-use online application process:

1. Have your resume and any other relevant documentation ready to attach. 
2. Have a personal email address ready to use and complete your application without 'logging out' of the system.
3. Review the questions and decide on your responses before commencing your application.
   
   Best of luck.

Closing date:           Friday 4 October 2024, 11.59 pm    

Contact officer:       Lillian Knight on 9839 6267
 
Internal ref:              BCC790