Executive Council Secretariat Assistant

Blacktown City is a growing and thriving city, located halfway between Sydney City and the Blue Mountains. With 450,000 residents, we are the largest and most diverse city in NSW, spread across 54 suburbs. Blacktown City is vibrant, dynamic and multicultural, home to a large First Nations community and people from more than 180 different birthplaces and languages.

With $26.43 billion regional economy, Blacktown City is also home to 34,000 businesses. Working at Blacktown City Council provides widespread, exciting professional opportunities. Our Council is leading the transformation of Blacktown City and Western Sydney. We are implementing a vision for a modern city, full of opportunity for our residents and businesses.

Our Council is led by highly skilled and experienced professionals, working with talented and passionate teams across a diverse range of business units. We are delivering high quality, customer-focused services, experiences, and facilities, and leading a program of strategic planning, activity and investment.

Blacktown City Council strives to be an inclusive workplace for all people. We welcome applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, the LGBTIQ+ community, veterans and people with disabilities.

About the opportunity

This is an exciting permanent, full-time opportunity for a motivated professional to play a key role in supporting the delivery of high quality, efficient, and effective secretariat services within our Executive Secretariat section. 

You will contribute to the smooth operation of a fast‑paced, high‑profile area while providing exceptional support across a range of executive activities. 

Responsibilities include, but are not limited to: 

• Assisting with the setup of Chambers and Committee rooms (seating, AV/webcasting systems) to meet legislative requirements
• Assisting in the preparation of the material (agendas, business papers, minutes, and related content) for publication on Council’s website
• Supporting the ongoing use and development of the electronic business-paper system and report templates in line with the corporate writing style guide
• Coordinating with IT, any works required to be carried out by contractors in relation to the audiovisual/webcasting equipment in the Chamber or Committee rooms in respect to Council meetings.

The role requires availability for after‑hours work on weekdays, with occasional weekend commitments to support operational needs. 

Qualifications and experience

Essential:

• Minimum of a diploma qualification in Business Administration, Local Government, or a related field
• Solid experience in secretarial and administrative functions within local government
• Extensive minute-taking experience
• High level of oral and written communication skills
• Knowledge of applicable local government legislation and regulations
• Availability to work flexible hours
• Ability to work within a team environment
• Demonstrated commitment to customer service
• Current class C driver's licence.

Remuneration and benefits

The salary and conditions of employment are in accordance with Blacktown City Council’s Enterprise Agreement.

• Entry level for this position starts at $2,078.51 per week
• 35-hour working week 
• Opportunity to participate in Council's flextime arrangement
• Employee benefits such as leave entitlements, 12% employer contribution payable to your nominated superannuation fund, Fitness Passport, gym membership discounts, and social clubs. 

Our commitment to safety

Blacktown City Council is committed to safety. We have introduced alcohol and other drug testing at the pre-employment phase, and via a series of random and cause testing.

We are a child safe organisation that supports and promotes the safety, wellbeing and empowerment of children.

Position description 

Click here to view or download the position description.

Apply now using our fast and easy-to-use online application process:

1. Have your resume and any other relevant documentation ready to attach. 
2. Have a personal email address ready to use and complete your application without 'logging-out' of the system.
3. Review the questions and decide on your responses before commencing your application.
   
   Best of luck.

Closing date:           Friday 13 February 2026, 11.59 pm

Contact officer:       Melissa Riddle on 9839 6507

Internal ref:              BCC785