Project Officer (Part-time)

Job No: BI201820229
Location: Melbourne

THE OPPORTUNITY

The Project Officer will work closely with Melbourne-based Project Managers, the finance and administration teams, as well as in-country team members and technical staff, providing essential support to a range of Tuberculosis projects.

Working in an experienced team of development professionals, the Project Officer will provide logistical and administrative support to the implementation of projects within the Tuberculosis Group.  

Refer to the attached position description for full details.

The Project Officer position is part time (0.6 time fraction) and will be for an initial 6 month contract.

 

RESPONSIBILITIES

The areas of responsibility for the role will include:

  • Provide support to Project Managers, technical staff & in-country teams by collecting staff reporting inputs and project data, collating data, and formatting reports, briefs and other deliverables
  • Provide operational support to project activities, such as workshops, and conference attendance
  • Arrange/book meetings, take meeting minutes, and summarise key action points for circulation
  • Maintain tracking tools for project implementation
  • Support ongoing review of project transaction reports and budgets to ensure appropriate coding of expenditures
  • Support detailed costing of specific initiatives as required in line with available budgets
  • Support project teams in Melbourne and PNG to process payments & reimbursements
  • Liaise with finance staff in Melbourne and PNG to track project payments
  • Assist with the procurement of project equipment and maintenance of project asset registers
  • Support coordination of travel arrangements for all consultants and staff where required
  • Support overall Tuberculosis Group to establish and maintain key policies & procedures
  • Input key project information into Tuberculosis Group and PNG program tracking systems
  • Other general administrative support to Project Managers as required

 

CRITERIA

The successful applicant will have the following:

Essential:

  • Demonstrated administrative skills and experience supporting complex projects or programs
  • Experience and understanding of project related finances
  • Experience in coordinating travel arrangements
  • Highly developed organisational skills with the ability to prioritise tasks and meet deadlines
  • Strong judgement and problem-solving skills
  • Excellent interpersonal skills, including the ability to engage with a diverse range of people

Desirable:

  • University degree in field/s relevant to administration/management, Public Health, International Development or International Studies
  • Experience in international development/NGO sector and understanding of cultural sensitivity
  • Experience with collection and analysis of qualitative and/or quantitative data
  • Experience in public health research

Benefit from ongoing support and attractive salary packaging working for this leading not-for-profit organisation.  Remuneration will be commensurate with skills and experience. 

Burnet Institute is committed to providing our people with a supportive working environment. We value diversity and gender equity at the institute and provide flexible working arrangements for our staff. Burnet is participating in the Science in Australia Gender Equity (SAGE) Pilot of the Athena SWAN Charter in Australia.

 

APPLICATIONS

To apply for this position, please complete the details below and attach the following documents:

  • Statement addressing the selection criteria (as outlined above and in the attached position description)
  • Resume including the names and contact details of three referees

Applications close at 11:59pm AEST on Wednesday 10th July 2019.

As part of our commitment to gender equity, we have included a question in the application process on gender. This will allow us to monitor and report on gender in relation to our recruitment process. 

Burnet is a child safe organisation. The successful applicant will be required to apply for a Working with Children check and/or National Police Check.

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