Document Specialist (Projects)

ABOUT THE BUSINESS

Bravus is a diversified group of Australian businesses delivering integrated energy and infrastructure services for the future.

We produce high-quality thermal coal for export at the Carmichael mine and renewable energy from the Rugby Run solar farm, both in central Queensland. Our Bowen Rail Company, Abbot Point Operations and North Queensland Export Terminal businesses transport high quality coal from Queensland’s Bowen and Galilee basins to the world.

These operations provide reliable and affordable energy solutions that help reduce poverty in the Asia Pacific region and power growth. We are proud to provide secure jobs and opportunities for businesses in regional Queensland, and to help to support local economies so towns, cities and their residents can thrive.

We are part of the global Adani Group. Together, our operations are progressing the global transition to a lower emissions future – and fast. The Adani Group is the world’s largest multinational solar energy company and a pioneer in emerging renewables technologies via Adani New Industries Limited, in areas such as green hydrogen.

CENTRAL PROJECTS FUNCTION

Bravus’ new Central Projects Function is tasked with delivering the significant program of Facilities, Infrastructure, Processing, Rail Systems and Technology capital works for our Carmichael Rail Network, Bowen Rail Company, and Bravus Mining and Resources businesses.

This is an unmatched opportunity to work as part of a cohesive, multi-disciplinary team, on both rail and mining projects valued at more than A$100 million in the next 12 months alone.

Bravus’ mining, rail network, and freight rail assets have decades-long operational horizons, and this provides an exciting pipeline of largescale projects for the Central Projects Function to deliver.

ABOUT THE ROLE

This role can be based in Townsville, Rockhampton or Bowen. The Document Specialist is accountable for supporting the project team with document management systems, processes, and governance. This is a key role in supporting the project team to ensure it meets all its obligations through proactive management of efficient document control systems, registers, databases, and document management processes across all functions of the project team.

Responsibilities of the role include:

• Oversee the organization and maintenance of all documents, both electronic and hard copy formats. Establish and maintain document control procedures to ensure consistency and compliance with relevant standards.
• Administer, maintain and update the EDMS in consultation with stakeholders, to ensure it meets ongoing internal and external customer and business needs and supports compliance to relevant standards.

• Manage document control systems or software to facilitate efficient document storage, retrieval, and tracking. Train Project staff on the proper use of these systems.
• Ensure that the latest versions of documents are available to authorized personnel and that obsolete versions are archived or disposed of appropriately.
• Work closely with other departments or project teams to support document-related needs and facilitate collaboration on document creation and review processes.
• Provide training and support to staff on document management procedures and systems. Address any queries or issues related to document control.
• Identify opportunities for process improvement and efficiency gains in document management practices. Implement changes and enhancements as appropriate.
• Develop and maintain document control standards and procedures and ensure their consistent adoption in all areas of Capital Program
• Oversee the development and implementation of quality forms, templates and process mapping for document management

Requirements of the Role:

Our people are dynamic, passionate, solutions-focused and diverse. We offer a dynamic and supportive workplace along with competitive remuneration.

The successful applicant will align with our values of courage, trust and commitment along with being dedicated to high standards. A flexible attitude to work will be required to meet project deadlines.

Other qualifications and attributes required include: 

Necessary:

• Experience in Document Control roles, working within diverse operations/projects with a minimum of 5+ years of document control experience.
• Comprehension and application of various document control platforms and document tools (including Microsoft products).
• Computer proficient (Advanced Microsoft Office, systems).
• Excellent communication (oral and written) and professional presentation skills.         
• Ability to commute across geographically isolated site locations to support operational requirements.
• Comprehension and application of Technical Writing Principles.

Desired:

• Detailed knowledge and experience using EDMS e.g., SharePoint, Aconex, etc.
• Knowledge and comprehension of Quality and Safety management systems and standards.
• Knowledge and comprehension of regulatory and legislative requirements specific to rail, mining and construction including acts, regulations, and accreditations.
• Knowledge of Project and Change Management systems.
• Tertiary qualification in Business, Project Management, or other related disciplines.
• Current Open ‘C’ Class Driver’s Licence.

Personal Attributes:

• Proven leadership abilities with a track record of effectively managing cross-functional teams and driving results.
• Detail-oriented mindset with a focus on accuracy and precision in financial reporting and analysis.
• Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities and deadlines.
• Excellent communication skills with the ability to present complex financial information in a clear and concise manner.

If you’re interested in this role, click on “apply” to submit your application. Please note applications will close on 28/04/24.

This role is being sourced by our in-house recruitment team. We respectfully request recruitment agencies do not approach us about this opportunity.