Administration Secretary - Emmanuel Catholic Primary School Mackay

Job No: CER208
Location: Mackay

Emmanuel is a Catholic co-educational primary school for students from Prep to Year 6. Emmanuel is committed to creating a dynamic faith and education community, witnessing to Christian values and Catholic traditions to meet the challenges of life’s journey. Emmanuel is a three stream school offering children a Catholic education in a modern, comfortable and caring atmosphere. We continue to build on our rich past to create a future that embodies and fulfills the promises of ‘Emmanuel’ – God With Us – engaging our community in witnessing God’s love in the 21st century. 

An exciting opportunity exists to join the team at Emmanuel as Administration Secretary to provide additional support in front office reception. 

About the role

Applications are invited from suitably qualified and enthusiastic persons for this term-time position of Administration Secretary. This is a term-time contract position for 22.5hpw (across Monday, Tuesday & Friday) from 31 January 2022 until 2 December 2022.

The Administration Secretary is a key role in our school office, providing exceptional customer service to new and existing families as well as supporting students, staff and the school leadership team in a variety of ways.  Outstanding interpersonal skills, good attention to detail and effective organisational and technological capabilities are pre-requisites of the successful applicant.

The Administration Secretary will provide a variety of secretarial and administrative support which enables the maintenance of efficient administration systems which serve the educational function of the school. 

For more information, please view the Position Description.

Duties include but are not limited to:

  • Practice confidentiality in relation to all aspects of the role
  • Receive and deal with enquiries within well established routines eg provide information and assistance to the public, parents and other employees over the telephone and at reception
  • Perform a range of general clerical duties with limited complexity eg filing, handling mail and maintaining records
  • Use keyboard skills to produce a document from written text using a standard format
  • Operate within well established routines, office equipment such as computer, photocopier, binding machine, guillotine, laminator, calculators, telephone system, etc
  • Under the direct supervision of the Principal or nominee, contact parents, students and/or others in relation to school attendance and related matters
  • Under the direct supervision of the Principal or nominee assist with the arrangement of group meetings, morning teas, meetings of parents and external parties, parent/teacher nights etc
  • Carry out minor cash transactions including receipting, balancing, banking as well as use of eftpos machine

About you

The successful applicant will have an understanding of, and a commitment to, the ethos of Catholic education.  In addition, you will have excellent time management skills, well developed interpersonal skills and a high proficiency of computer skills. 

What we offer

  • Competitive salary range – School Officer Level 2 (hourly rate between $28.19 - $28.86 pending experience)
  • Superannuation up to 12.75% contribution (in a co-contribution arrangement)
  • Modern facilities and resources
  • Access to long service leave after 7 years of continuous service (portability of Long Service Leave may also be applicable)
  • Corporate health insurance
  • Excellent leave entitlements to suit various situations
  • Induction, professional development and learning opportunities

Mandatory Requirements

  • A current valid Blue Card under the Working with Children (Risk Management and Screening) Act 2000 (WWC Act) and valid Suitability Notice is a requirement of the position.
  • Current Driver’s Licence
  • Ability to perform the physical requirements of the role in a safe manner.

How to Apply

  • Complete the application below
  • Upload a Cover Letter (addressed to the Diocesan Director) and Current Resume
  • Upload supporting documentation (ie. Birth Certificate, Passports, Academic Transcripts)
  • Applicants must read, understand and accept, as an explicit term of contract, the requirements of the Statement of Principles for employment in Catholic Schools 
  • Upload a current resume including contact details (phone and email) of three (3) professional referees

Further information

  • For a confidential conversation please contact Geraldine Rostirolla, Principal, Emmanuel Catholic Primary School, 07 4994 8255.
  • For further information regarding the remuneration package, please contact Employee Support Services
  • Applications during the shortlisting phase will be kept confidential.

 Applications close 5pm 26 November 2021

Catholic Education is committed to best practice in student protection policies and procedures and is an equal opportunity employer. Aboriginal and/or Torres Strait Islander people are encouraged to apply.


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Privacy Acknowledgment

Employment Collection Notice

In applying for this position and submitting your application for employment you will be providing Catholic Education within the Diocese of Rockhampton with personal information, for example your name, address and information contained in your resume. We will collect and record this information in order to assess your application. If you believe that any of your personal information held by us is incomplete or inaccurate you have the right, in accordance with the provisions of the Privacy legislation, to notify us and make any updates or corrections. Where you have provided us with the name and address of a person in connection with your application (e.g. referee), you should inform the person that you have done so and the reason for it. You should also inform them that the information is to be used solely in connection with your application for employment. In submitting this application for employment you agree that you will not seek access to references provided by third parties or to confidential notes or reports made by us relating to your application for employment. We seek your agreement in this regard to ensure that referees are not inhibited from providing complete and accurate references as to your suitability for the position. Access to feedback on the selection process is available.


Applicant’s Declaration

I have read, understood and, if offered employment with Catholic Education with the Diocese of Rockhampton, accept the requirements of the Statement of Principles for Employment in Catholic Schools as an explicit condition of employment. I certify that the information in this application is true, to the best of my knowledge. I understand that I have a duty to disclose sufficient information to enable a prospective employer to make a properly informed decision about my employment.

I understand that if I am employed by Catholic Education with the Diocese of Rockhampton and any statement I have made or information I have provided with this application form are found to be false within my knowledge, that I may be liable for immediate dismissal.

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About Us

Catholic Education, Diocese of Rockhampton, is a large, dynamic and growing organisation with a current enrolment of approximately 16,000 students and a staff of approximately 3,400 in Kindergartens, Early Learning Centres, 31 Catholic Primary Schools and 8 Catholic Secondary Colleges. Catholic Education in the Diocese of Rockhampton serves communities from Bundaberg in the south to Mackay in the north and west to Longreach.

With a vibrant working environment, we provide excellent benefits for staff including professional and career development opportunities that build personal and organisational capability. We celebrate diversity in our workforce, and value the knowledge and skills that a diverse range of employees bring to the workplace. Our staff are recognised as being central to achieving our mission and we have an emphasis on caring and supporting teachers in both their vocation in working with students and other aspects of their lives.