Administration Assistant to the Pastoral Team - Emmaus College

Job No: CER355
Location: North Rockhampton

Emmaus College is a co-educational Catholic College in the heart of Rockhampton. The College offers a tailored journey designed to support students at pivotal points in their young lives. The separate Middle School and Senior School campuses provide extensive facilities and create learning environments designed to nurture and empower the students that they serve.

An exciting opportunity currently exists within the Emmaus College administration team. We are seeking a full-time (38hpw) Administration Assistant to assist the Pastoral team at the college.  The position commences as soon as possible, as negotiated with the successful applicant.

Under limited supervision, provide administrative support with a depth of knowledge and broad range of skills which facilitate the maintenance of office management systems which serve the educational function of the College.

About the role
In this newly created role, you will be part of a team whose primary focus is to provide professional services to parents, colleagues and members of the wider community.  The successful applicant will  work closely with members of the Pastoral Care team to provide high-level administration duties and support them in their roles. This is a dynamic, fast-paced position where routines are often varied and the capacity to be flexible is essential. 

For more information please view the Position Description.

About You
The successful applicant will have relevant experience and an understanding of, and a commitment to, the ethos of Catholic Education. In addition, you will possess a high level of organisational skills, attention to detail and be able to work collaboratively with others to meet timelines. Your ability to maintain confidentiality is of the upmost importance. You will be proficient in the use of Microsoft Office to produce a range of documents. Applicants with previous experience in a busy school office environment are encouraged to apply. A Certificate III in Business Administration or a similar qualification relating to the role would be advantageous.

Mandatory Criteria

  • A current valid Blue Card under the Working with Children (Risk Management and Screening) Act 2000 (WWC Act) and valid Suitability Notice is a requirement of the position.
  • Ability to perform the physical requirements of the role in a safe manner.

How to Apply
1. Complete the application form below

2. Upload a cover letter addressing the skills, attributes and experience to support the typical duties of the role identified in the position description
3. Upload a current resume including contact details (phone and email) of three (3) professional referees

Applicants must read, understand and accept, as an explicit term of contract, the requirements of the Statement of Principles for employment in Catholic Schools

Further information

  • For a confidential conversation please contact Heather Phelan, Emmaus College, North Rockhampton on 07 4923 5700.
  • Applications during the shortlisting phase will be kept confidential.

Applications close 5.00pm Wednesday 29 June 2022.

Catholic Education is committed to best practice in student protection policies and procedures and is an equal opportunity employer. 


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Privacy Acknowledgment

Employment Collection Notice

In applying for this position and submitting your application for employment you will be providing Catholic Education within the Diocese of Rockhampton with personal information, for example your name, address and information contained in your resume. We will collect and record this information in order to assess your application. If you believe that any of your personal information held by us is incomplete or inaccurate you have the right, in accordance with the provisions of the Privacy legislation, to notify us and make any updates or corrections. Where you have provided us with the name and address of a person in connection with your application (e.g. referee), you should inform the person that you have done so and the reason for it. You should also inform them that the information is to be used solely in connection with your application for employment. In submitting this application for employment you agree that you will not seek access to references provided by third parties or to confidential notes or reports made by us relating to your application for employment. We seek your agreement in this regard to ensure that referees are not inhibited from providing complete and accurate references as to your suitability for the position. Access to feedback on the selection process is available.

COVID-19 Vaccination Requirements

Please note that the ‘COVID-19 Vaccination Requirements for Workers in a high-risk setting Direction’ applies to this role because it is an inherent requirement of the role that you enter, work in, or provide services in an education setting.  Accordingly, you must be able to provide evidence that you are fully vaccinated against COVID-19.  You will be asked by the recruiting manager to supply this evidence if you are the preferred candidate for the role.  Any job offer would be subject to the supply of evidence related to the mandatory vaccination requirements in addition to other required employment screening.


Applicant’s Declaration

I have read, understood and, if offered employment with Catholic Education with the Diocese of Rockhampton, accept the requirements of the Statement of Principles for Employment in Catholic Schools as an explicit condition of employment. I certify that the information in this application is true, to the best of my knowledge. I understand that I have a duty to disclose sufficient information to enable a prospective employer to make a properly informed decision about my employment.

I understand that if I am employed by Catholic Education with the Diocese of Rockhampton and any statement I have made or information I have provided with this application form are found to be false within my knowledge, that I may be liable for immediate dismissal.

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About Us

Catholic Education, Diocese of Rockhampton, is a large, dynamic and growing organisation with a current enrolment of approximately 16,000 students and a staff of approximately 3,400 in Kindergartens, Early Learning Centres, 31 Catholic Primary Schools and 8 Catholic Secondary Colleges. Catholic Education in the Diocese of Rockhampton serves communities from Bundaberg in the south to Mackay in the north and west to Longreach.

With a vibrant working environment, we provide excellent benefits for staff including professional and career development opportunities that build personal and organisational capability. We celebrate diversity in our workforce, and value the knowledge and skills that a diverse range of employees bring to the workplace. Our staff are recognised as being central to achieving our mission and we have an emphasis on caring and supporting teachers in both their vocation in working with students and other aspects of their lives.