Work Type: Permanent Full Time

Location: Emerald 

Department: Commercial & Corporate Services

Remuneration: Stream A, Level 5: $88,202.60 - $91,400.23 per annum + superannuation

The Region

The Central Highlands Region boasts a thriving mining and agricultural sector, with Emerald serving as the key service centre for both the region and the broader Central West. Based in Emerald, you will be located in proximity to all the region has to offer including hiking in Carnarvon Gorge, swimming in the rockpools of the Blackdown Tablelands, fishing at Lake Maraboon and fossicking in the Gemfields. Emerald boasts a friendly community atmosphere and family friendly lifestyle.

The Opportunity

Looking for an opportunity to move into a senior information management and records position and to provide expertise in relation to local government information management and record keeping, contributing to a robust information management culture? On offer is the opportunity to join the new chapter of an Information Management team who are passionate about improving organisational record keeping and information management, in partnership with the key stakeholders across the organisation.

Central Highlands Regional Council is currently seeking a highly experienced and enthusiastic Senior Information Management Officer to lead a small Information Management team based in Emerald and contribute to a robust information management culture across every element of Council's operations.  

The Information Management team is embarking upon a new chapter and the Senior Information Management Officer will support the Manager Governance in the development of an Information Management Strategy for the organisation which will guide the operations of the function moving forward. The Senior Information Management Officer will lead and develop a small team and is responsible for the management and coordination of councils’ central records function to ensure compliance with state recordkeeping obligations.

In this busy role, you will support the organisation by:

• Ensure accuracy, currency and security of all records and supporting data; 
• Manage in compliance with Queensland State Archive and Public Records Act 2002 (Qld) and Public Records Act 2023 (Qld) requirements all information repositories of council, including but not limited to the ECM system and all physical records holdings across multiple locations;
• Contribute to the ongoing maintenance, improvements, and integrity of council’s Electronic Document Records Management system;
• Lead the lifecycle management of records and all aspects of retention and disposal, from cataloguing, sentencing, appraisal through to the destruction process - this includes developing and implementing a Records Management Disposal Plan and identifying and applying the relevant Disposal and Retention Schedules applicable to councils’ corporate records and managing Physical Records Holding Projects;
• Develop and maintain a suite of Records and Information Management policies and procedures ensuring compliance with internal and external frameworks, policies, guidelines, and legislation is met;
• Establish and maintain recognition for reliance and trust across the organisation by providing guidance, support and expert advice relating to recordkeeping and legislative requirements;
• Deliver training to ensure broader organisational record keeping compliance and foster a positive information management culture;
• Lead the annual disposal activities of councils’ records;
• Provide excellence in customer services and implement strategies and actions that are efficient and deliver timely services to all stakeholders;
• Lead, motivate, develop, and support reporting staff, to ensure effective coordination of work tasks and responsibilities; and
• Provide professional and accurate advice on the interpretation of the Public Records Act 2002 and other relevant legislation regarding recordkeeping

To be considered for this opportunity, you will need to possess:

• At least three years’ experience in Information Management.
• Qualification in the discipline of Records and Information Management (or actively working towards) and/or relevant experience managing information systems and processes in a large complex organisation.
• A well-developed understanding of legislative requirements relating to recordkeeping including the Public Records Act 2002
• Experience in managing the retention and disposal of corporate records in accordance with Queensland State Archives (QSA) legislation
• Extensive knowledge and experience in the development of policies and procedures within the recordkeeping and information management environment
• Minimum of Queensland C class provisional drivers licence.
• An understanding and knowledge of information security
• Experience in providing guidance and support to the organisation relating to recordkeeping practices and applying effective management of corporate information
• Sound written and oral communication skills with strong attention to detail.
• Proficiency in word processing, spreadsheets, databases, and cloud-based platforms
• Strong interpersonal skills and the ability to work effectively in groups as well as independently
• Experience supervising a small team within a medium to large organisation

If this sounds like you, apply now!

Working for Central Highlands Regional Council has its benefits.

We are a progressive region, committed in creating opportunities for all. We welcome forward thinking individuals who are focused on continuous improvement, a sustainable future and understand the valuable role we play in investing in our regional community.

Benefits Include:

• A generous superannuation scheme 
• 5 weeks annual leave with 17.5% leave loading
• Fortnightly or Monthly RDO’s
• Annual uniform allocation
• Payroll deductions and salary sacrifice options
• Wages paid fortnightly
• Employee Assistance Program

To apply for this position:

As an equal opportunity employer, we welcome applications from diverse backgrounds.

Please download and review the position description.

To be considered for this position, please include the following documents:

1. A cover letter outlining your motivation for applying for this position
2. Your resume detailing your career history relevant for this position

Applicants who are progressed to the next stage of the recruitment process will be invited to participate in a shortlisting process.

Eligibility & Pre-employment Checks

To be appointed to a permanent position, you must be an Australian citizen, or have permanent residency status, or hold a visa permitting you to work in Australia permanently. If you have a visa permitting you to work temporarily in Australia, you may be appointed to a position on a temporary basis, providing the work complies with the conditions of your visa.

The pre-employment checks relevant to this position include:

• Right to Work in Australia
• Medical Assessment
• Reference checks

For a confidential discussion, please contact a member of the Recruitment Team on 1300 242 686 during business hours or register your application by submitting your cover letter and resume.

Applications close: Monday 30th September 2024 at 12noon.