Work Type: Permanent Full Time / Part Time 

Location: Emerald

Department: CEO Office

Remuneration: Stream A, Level 5-6: $88,202.60 -$99,472.76 per annum + superannuation

Are you an experienced Executive Assistant looking to make a positive contribution?  

Central Highlands Regional Council has a rare and exciting opportunity for a highly motivated and proactive Executive Assistant to support the Chief Executive Officer in Emerald. 
This is a full-time position however for right applicant the possibility of school hours (5 days a week) would be considered. 

This is your opportunity to establish systems and processes to ensure workflows are maintained and competing priorities are managed accordingly. The CEO will highly value your expertise and contribution to making this position your own which will enable to optimize efficiency at work. 

Your expertise and your ability to plan, coordinate and adjust to changing priorities will be highly valued. Working with us, you will provide high level support to the CEO Office by:

• Coordinating appointments, meetings and requests
• Preparing confidential reports, meeting agendas and minutes
• Acting as a principal contact point for the CEO’s office
• Diary and email management
• Providing leadership and mentoring support to Executive Assistants across Council

To succeed in this position, you will need to be organised and have the ability to pivot to meet changing priorities and deadlines. The Executive Assistant will ensure the CEO is prepared and informed on all relevant matters in a timely manner. In providing this support the position exercises a high degree of communication competence, initiative, discretion and confidentiality.

In this busy role, you will support the organisation by:

• Provide a high level and full range of administrative support in a timely and accurate manner with excellent attention to detail
• Act as the principal contact point for the CEO’s Office and liaise with key stakeholders in consultation with the CEO.
• Alert the CEO to matters requiring immediate attention and manage those issues in the CEO absence.
• Ensure smooth running of the office of the CEO by addressing technical and other issues promptly.
• Provide administrative and logistical support to the CEO for travel and conferences/events.
• Work collaboratively with the Executive Assistant to the Mayor and Councillors to maintain functional coverage of the executive office.
• Preparation of reports, agendas and minutes, ensuring that documents are appropriately managed and recorded and the highest level of confidentiality is maintained at all times.
• Effectively coordinate and organise meetings and functions, including attendance, meeting room bookings, catering and the preparation and distribution of relevant documents.
• Coordinate and manage appointments, meetings and provide scheduling advice to ensure the CEO’s time is efficiently managed and prioritised and critical timelines are met.
• Manage incoming calls, emails and correspondence, proactively determining significance and managing distribution.
• Ensure that all financial processes for the CEO’s Office follow the current legislative requirements in particular Council’s procurement policies and procedures.

To be considered for this opportunity, you will need to possess:

• Minimum of Queensland C class provisional drivers licence.
• Advanced competency in the use of the Microsoft Office suite.
• Previous experience providing executive support at a senior management level, preferably in local government.
• High level of diplomacy, confidentiality and customer service skills.
• Excellent time management and organisation skills with the proven ability to assist in meeting competing deadlines.
• Demonstrated ability to develop and maintain relationships with internal and external stakeholders that enable collaborative partnerships both within and external to the organisation.
• Highly developed verbal, written and interpersonal skills across all levels of an organisation with experience in report writing, minute taking and the ability to draft various forms of documents and correspondence, and concisely summarise information.
• Ability to demonstrate flexibility in approach to work and workloads.

If this sounds like you, apply now!

Working for Central Highlands Regional Council has its benefits.

We are a progressive region, committed in creating opportunities for all. We welcome forward thinking individuals who are focused on continuous improvement, a sustainable future and understand the valuable role we play in investing in our regional community.

Benefits Include:

• A generous superannuation scheme
• 5 weeks annual leave with 17.5% leave loading
• Fortnightly RDO’s
• Annual uniform allocation
• Payroll deductions and salary sacrifice options
• Wages paid fortnightly
• Employee Assistance Program

To apply for this position:

As an equal opportunity employer, we welcome applications from diverse backgrounds.

Please download and review the position description.

To be considered for this position, please include the following documents:

1. A cover letter outlining your motivation for applying for this position
2. A 2-Page document outlining the Key selection Criteria from the position description.
3. Your resume detailing your career history relevant for this position

Applicants who are progressed to the next stage of the recruitment process will be invited to participate in a shortlisting process.

Eligibility & Pre-employment Checks

To be appointed to a permanent position, you must be an Australian citizen, or have permanent residency status, or hold a visa permitting you to work in Australia permanently. If you have a visa permitting you to work temporarily in Australia, you may be appointed to a position on a temporary basis, providing the work complies with the conditions of your visa.

The pre-employment checks relevant to this position include:

• Right to Work in Australia
• Criminal History Check
• medical Assessment
• Reference and qualification checks

For a confidential discussion, please contact a member of the Recruitment Team on 1300 242 686 during business hours or register your application by submitting your cover letter and resume.

Applications close: 8am, Tuesday 8 October 2024