Secondment Opportunity - Information Management & Archives Officer
Job No:
CHR816
Location:
Emerald
Work Type: Maximum Term until July 2025
Location: Emerald
Department: Commercial & Corporate Services
Remuneration: Stream A, Level 3: $75,333.96 - $80,156.55 per annum + superannuation
Looking to try something new? Enjoy working in a small team and contributing to our organisations Record Management?
We have a secondment opportunity within our Information Management team available for you!
The Information Management and Archives Officer is responsible for the system administration of Council’s Electronic document Management System and lifecycle governance of physical records, as well as developing and driving best practice in records and information management. This includes providing information and records management advice to the organisation and increasing the understanding of good records management procedures and policy.
In this busy role, you will support the organisation by:
- Drive the maintenance and ongoing improvements to council's Electronic Records Management.
- Work as an SME in the lifecycle management of records and all aspects of retention and disposal, from cataloguing, sentencing, appraisal through to the destruction process. This includes developing and implementing a Records Management Disposal Plan and identifying and applying the relevant Disposal and Retention Schedules applicable to councils’ corporate records and managing Physical Records Holding Projects.
- Provide all aspects of archive lodgment, physical incoming hardcopy day-batching and triage of the Information Management mailbox services/functions.
- Ensure that information management repositories operate consistently with Queensland State Archive and Public Records Act 2002 (Qld) and Public Records Act 2023 (Qld) requirements, including but not limited to the ECM system and all physical records holdings across multiple locations.
- Ensure accuracy, currency and security of all records and supporting data is maintained at all times, including accurate and consistent archiving, scanning, registration and dissemination of corporate records in accordance with legislation and best practice.
- Ensure records are handled in accordance with legislative requirements and Council policy.
To be considered for this opportunity, you will need to possess:
- Experience in records and information management, preferably within government.
- Minimum of Queensland C class provisional drivers licence.
- Knowledge and experience in the development and implementation of records management systems and procedures including archiving, retention and disposal as well as the ability to educate others on these practices.
- Experience in providing guidance and training to employees across the organisation in various record keeping practices and effective registration of corporate information.
- Well-developed understanding and ability to implement the legislative requirements pertaining to Records Management.
- Understanding and knowledge of information security and previous experience dealing with confidential documents and sensitive issues.
- Excellent communication and interpersonal skills, to provide high quality service to internal and external clients.
- High level of professional general administration skills, with the ability to prioritise commitments, meet deadlines and work under pressure; and Experience in the use of Enterprise Content Management - TechnologyOne is essential.
If this sounds like you, apply now!
To apply for this position:
As an equal opportunity employer, we welcome applications from diverse backgrounds.
Please download and review the position description.
To be considered for this position, please include the following documents:
- A cover letter outlining your motivation for applying for this position
- Your resume detailing your career history relevant for this position
Applicants who are progressed to the next stage of the recruitment process will be invited to participate in a shortlisting process.
For a confidential discussion, please contact a member of the Recruitment Team on 1300 242 686 during business hours or register your application by submitting your cover letter and resume.
Applications close: Friday 25th October 2024 at 12noon.