Operations Coordinator

Job No: CN1999

Location: Newcastle, NSW

Employment Status: Permanent full-time

No. of Vacancies: 1

Closing Date: 22 Jul 2019 AEST

• Are you an Operations Coordinator looking for your next challenge?
• Are you interested in being responsible for the day to day management and monitoring of operations, staffing and facility management at our Art Gallery?
• Are you passionate about providing positive and visible leadership, with a focus on motivating staff as well as Work, Health and Safety?
• Would you thrive in supervising a varied team comprising of permanent, part-time and casual staff as well as volunteers and contractors to achieve project objectives?
• Permanent Full – Time role, 35 hours per week

City of Newcastle (CN) has an opportunity for an Operations Coordinator to join our passionate team at the Art Gallery.  This role manages and monitors Art Gallery operations, staffing and facility maintenance, and provides high-level operational and business support to the Art Gallery Director for a user-focussed and cost-effective Art Gallery. 

This role provides positive, engaging and visible leadership, with a focus on motivating multi-disciplinary staff to deliver agreed work plans.  This work is undertaken consistently with the organisation’s culture, values and priorities, and CN’s Community Strategic Plan.  The successful candidate will also oversee and assist in the development and management of the Art Gallery team’s operational budgets, monitor expenditure and risk, and report on performance of teams against strategy, budget and agreed timeframes.

As a great project coordinator, the person will also manage the Art Gallery team’s delivery of external grant funding submissions.

As a provider of exceptional internal and external customer service, the position will be an active contributor to the Art Gallery’s Leadership Team, and consistently promote the professional image of the Art Gallery.

To be successful in this job you will have:

• Tertiary qualifications in Operations or Project Management, Business Administration or a combination of relevant tertiary qualifications and industry experience.
• Significant experience commensurate with the position of a Senior Operations Coordinator with knowledge of ‘best practice’ for facility, operational and staff management.
• Demonstrated capacity to manage a multidisciplinary team within the responsible financial framework; and to manage, monitor and evaluate the operational budget.
• Detailed knowledge and extensive high-level experience in operations management, business planning, budgeting, cost control and performance management systems and principles.
• Extensive staff management experience with a demonstrated leadership ability to motivate all levels of staff to achieve project objectives and provide high quality customer services to the community.
• Exemplary written and oral communication skills, with the ability to produce clear and concise business reports.
• High-level problem-solving skills and the ability to negotiate and resolve conflict by identifying issues before they become problems and implement innovative or creative solutions.
• Demonstrated experience in all aspects of operations and facility management including risk management, consultant and contract management.
• Extensive experience in the use of Microsoft Office and a sound working knowledge of document management systems.
• Demonstrated excellent negotiation, interpersonal, time management and project management skills and the ability to determine priorities and manage competing demands.
• Demonstrated capacity to implement WHS systems within the work environment.

 Highly Desirable

• Relevant operations management experience working at a senior level within Local Government.
• Understanding of Local Government reporting principles and practices.
• Willingness to undertake Licensee certification qualifications for Art Gallery functions.

 Sound like the perfect job for you? Apply Now

CN proudly promotes the principles of Equal Employment Opportunity and fosters a culture of diversity to represent the community of our Local Government Area.

All candidates will be assessed against the selection criteria outlined in the position description.  Suitable candidates may be placed on an eligibility list for future identical positions for a period of 12 months.

You must have the right to live and work in Australia to apply for this job.

To view the full position description please click here

Application Closing Date:  Sunday, 21 July 2019

Remuneration:  $98,352 per annum + 9.5% superannuation for a 35-hour week (rates include the 2.5% increase as of 1^st July 2019).

For further details please contact:  Lauretta Morton, Art Gallery Director, 4974 5119