Administrative Officer - Building Trades Services

Job No: CN3814
Location: Newcastle

  • Provide essential support to our Building Trades Services team.
  • Permanent, Full-Time role - 35-hour week
  • Flexible Working Arrangements available including 9-Day Fortnight! 

City of Newcastle (CN) is currently seeking an experienced and self-motivated Administrative Officer to join our Building Trades Services team and provide administrative and secretarial support.

A Day in the Life…

Your role as Administrative Officer will see you working collaboratively within a team, with a range of responsibilities including:

  • Operate and maintain a system for processing of accounts from procurement to payment.
  • Provide a customer focal point for the service element on all internal / external communications.
  • Perform storage and retrieval of administrative information on corporate information systems (i.e. Tech One, ECM).
  • Manage and process work order service requests.
  • Arrange meetings including invitations, agendas and minute taking / distribution.
  • Ensure Building Trades Services records and administrative information is accurate and up to date.
  • Develop and maintain a high level of skills using computerised systems to meet unit demands and support business activities.
  • Maintaining Building Trades Services reputation and image as a professional provider of high-quality information and services in administrative matters.

Find out more about your new career by viewing the position description here.

Why join CN?

  • 35-hour working week with flexible work arrangements including optional 9-day fortnight
  • 4 weeks of annual leave, 3 weeks of personal leave plus 2 additional paid public holidays
  • 17.5% annual leave loading yearly payment 
  • Paid parental leave for primary carers
  • Industry leading employment conditions
  • Corporate Fitness program from as little as $4.30 per week
  • Access to a range of exclusive CN employee benefits programs including Novated Lease options as well as access to reward and recognition vouchers
  • Annual performance development plans and ongoing training and development opportunities
  • Leading the CN Way leadership program
  • Inclusion, Diversity & Equity (IDE) employee networks and initiatives
  • Access to Health & Wellbeing programs including an Onsite Physiotherapist, Yoga and Mental Health Ambassador Groups

Life at CN

At CN, we value our employees, and their wellbeing takes priority. We encourage employees to make time for what's important and provide the benefits to enable a work life balance.

We are focused on making a real difference in our community and achieving our vision of creating a smart, liveable, and sustainable global city.  We are proud to deliver services valued by our community. 

We champion inclusion so that everyone is valued, and we encourage innovation and creativity. We are committed to creating a safe and inclusive workplace where different styles, backgrounds, experiences, and perspectives are valued, encouraged, and respected.

People with diverse lived experiences (including but not limited to, Aboriginal and Torres Strait Islander Australians, people with diverse gender identities and sexualities, people from different cultural, racial, ethnic, religious and linguistic backgrounds, people with disability, carers, and veterans) are encouraged to apply.

Application Closing Date: Friday 21 June 2024

Remuneration:  $71,021.75 + 11.5% Superannuation per annum for a 35-hour week.

Contact: Jason Cleare - Building Trade Services Manager - 02 4974 6051.

If you need any adjustments to be made to the recruitment process or if you would like to discuss any accessibility requirements, please contact for a confidential discussion.

You must have the right to live and work in Australia to apply for this job.

CN do not accept unsolicited resumes and we respectfully ask that recruitment agencies do not contact us at this stage.

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