Communications and Events Assistant

Job No: GEORGE147
Location: Newtown, Sydney

• Full time (1 FTE)
• Respected global research organisation
• Make an impact on global health outcomes

The George Institute (TGI) is 700+ people, focused on improving the health of millions of people worldwide. As a medical research institute affiliated with leading universities and with projects in approximately 50 countries, we are challenging the status quo in healthcare to find the best ways to prevent and treat chronic disease and injury, and to influence policy and practice worldwide. Our innovative commercial enterprises help maximise our impact.
 
An opportunity exists for a Communications and Events Assistant to join our growing Communications & Advocacy Team.

The Communications Team provides a combined focus on media relations and a broad range of communications and writing services, including employee communications, media relations support, website management, speechwriting, content delivery for publications, both regional and global, and stakeholder management.

The Opportunity
The Communications and Events Assistant would be responsible for the execution of event logistics for corporate and strategic events of The George Institute for Global Health (‘TGI’), Sydney. While the role will be focused on external facing events, major internal events are not outside scope and the successful candidate will also be required to provide administrative duties for the team as needed.

To achieve this, you will be responsible for:
• Delegate/guest coordination – processing event registrations and accommodation, payments and event invoicing, and assist with delegate requests
• Setting up of registration database for each event, collation of conference packs and name badges
• Budget coordination – sourcing of quotes, vendors for basis of event budget, tracking expenses, invoices
• Vendor liaison – coordinating all vendors for effective event execution
• Speaker coordination – travel arrangements including invoices, exhibitions and AV requirements, slide shows etc.
• Venue coordination – booking of rooms at TGI offices, liaising with IT and admin for venue support, onsite coordination of events
• Assisting project lead with project meetings i.e. taking minutes, coordinating committee diaries for project meetings
• Contributing ideas and innovations to continuously improve events
• Ensuring consistency of quality and staging of events across all divisions of the Institute
• General events administration i.e. database maintenance
• Liaising with design, media, government and digital engagement to enhance strategic objectives for events
• Other administration/logistics relating to our stakeholder/government meetings and forums on a need to basis.

Your success will be based on a range of your key skills and experience:
• The successful candidate will be a recent graduate in Communications or a related field, ideally with a minimum of one year’s events experience
• A high level of administrative, organisational and communication skills
• The ability to meet strict deadlines, whilst working across multiple projects
• The successful candidate will also possess demonstrated initiative and the ability to work independently in the completion of priorities that may have competing deadlines
• Experience working in a communications team an advantage
• The successful candidate be a team player with a positive, can-do attitude.
 
We offer a flexible and inclusive work culture with excellent staff benefits including, salary packaging arrangements and sound learning opportunities. To review the position description, please follow the link or for more information about the Institute, please visit www.georgeinstitute.org

 

Closing date: Tuesday 6th August 2019

We will be reviewing applications as we receive them, so please apply now!

 

 

The George Institute is an equal employment opportunity employer committed to equity, diversity and social inclusion. Applications are encouraged from people with a disability; women; Aboriginal and Torres Strait Islander people; people who identify as LGBTIQ; mature-aged adults and those from culturally and linguistically diverse backgrounds. 

 

 

Privacy Acknowledgment

The George Institute for Global Health, together with its subsidiaries and associated companies worldwide (“The George Institute”, “we” and “our”) is committed to handling personal information (including health and other sensitive information) in accordance with applicable privacy laws, including the Australian Privacy Principles (“APPs”) set out in the Australian Privacy Act 1988 (Cth).

When you apply for a job at the Institute you will be asked to set up an account and apply for any of the jobs posted in the system. You may be asked to submit personal information including, but not limited to: a) your name; b) your address; c) your email address; d) your telephone number; e) and other personal and sensitive information.

Any personal information you submit to our recruitment system will be used to process your application and is retained in the database to match your skills against any future job opportunities. We may contact you about your current job application/s and any future job opportunities that match your criteria.

The George Institute works with people from diverse cultural and social backgrounds with varied life experiences, physical abilities and interests and we seek to employ people who reflect the great diversity of people. We may ask personal questions regarding your identity, which will be used to inform our Diversity, Inclusion and Belonging strategies with regards to recruitment. You may elect to not disclose this information.

I consent to The George Institute of Global Health to collect, use and disclose my personal information for the purpose of assessing and facilitating my application for employment.

Please see following link for more information on how the George Institute may collect and use your data: https://www.georgeinstitute.org/privacy-policy


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