Administration Assistant

Job No: GEORGE243
Location: Newtown, Australia


  • Fixed term contract (1 year)
  • Respected global research organisation
  • Make an impact on global health outcomes

The George Institute (TGI) is 700+ people around the world, all focused on improving the health of millions of people worldwide. As a medical research institute affiliated with leading universities and with projects in approximately 50 countries, we are challenging the status quo in healthcare to:

  • Find better treatments for the world's biggest health problems
  • Transform primary health care to support better health for more people
  • Harness the power of communities, governments and markets to improve health

Our innovative commercial enterprises help maximise our impact. Please visit 'what we do' to read more about how we are addressing the world's biggest health problems.

We have a new and exciting opportunity for an Administration Assistant to join our growing Research Support and Administration team.

The Research Support and Administration team works in collaboration with the Academic Project Operations team, and the heads of academic programs to provide overall administrative and research services support. 

The Administration Assistant will provide administration support across the Cardiometabolic cluster including Renal, Cardiovascular, Neurological and Mental Health programs of work, and the Respiratory Group.

Duties and Key Responsibilities

  • Managing incoming enquiries, emails and requests for information relating to the Program Heads, Research and Academic and Project Operations teams
  • Maintaining effective time management and organisation of the work conducted by the Program Heads, Research and Academic and Project Operations teams
  • Assisting with the preparation of presentations, reports, grant applications and publications
  • Maintaining and updating Program Heads' curriculum vitae, lists of publications and other academic contributions on the program and portfolio management system
  • Preparing, providing support and attending various meetings
  • Undertaking designated administrative duties, including travel arrangements, financial payments, budget monitoring and expense reimbursements
  • Implementing appropriate filing and other office procedures to facilitate highly organised and smoothly functioning teams
  • Building effective working relationships and providing high level customer service to staff and external clients
  • Assisting new starters - integrating and inducting them into the organisation
  • Assisting and working closely with the wider administration teamwork across the organisation, to ensure smooth and effective workflow processes, task delegation, providing reception relief as required and ongoing achievement of identified tasks

Skills, Knowledge and Experience


  • Relevant qualifications in business, administration and/or 5 years’ experience in an administration role
  • Demonstrated time management and organisation skills
  • Proficient in the use of the Microsoft Office suite (including Word, Excel, Outlook and SharePoint)
  • Demonstrated ability to work with business and commercially sensitive information, whilst maintaining confidentiality
  • Demonstrated ability to work effectively in different work environments (i.e. autonomously, in small teams and with a wide range of varying stakeholders)
  • Ability to be flexible and adaptable in the face of changing organisational priorities and ambiguous work environments
  • Ability to evaluate and recommend changes to existing processes and procedures for greater effect
  • Demonstrated interpersonal skills, with the proven ability to work across several teams and managing own workload


  • Experience working in a fast-paced Australian medical or scientific research environment

For more information, please see the Position Description here.

The closing date for applications is Sunday 18th April 2021. We do, however, reserve the right to close this vacancy early if a suitable candidate is found.

Please apply now!

Our big and bold mission to improve the health of millions of people worldwide needs a diverse and innovative team to deliver it. So we foster a dynamic, inclusive and flexible workplace where each individual can bring their best selves to work.

Everyone is encouraged to apply, including Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse backgrounds, people with a disability, LGBTIQ people and mature-aged adults.

Apply Now

Privacy Acknowledgment

The George Institute for Global Health, together with its subsidiaries and associated companies worldwide (“The George Institute”, “we” and “our”) is committed to handling personal information (including health and other sensitive information) in accordance with applicable privacy laws, including the Australian Privacy Principles (“APPs”) set out in the Australian Privacy Act 1988 (Cth).

When you apply for a job at the Institute you will be asked to set up an account and apply for any of the jobs posted in the system. You may be asked to submit personal information including, but not limited to: a) your name; b) your address; c) your email address; d) your telephone number; e) and other personal and sensitive information.

Any personal information you submit to our recruitment system will be used to process your application and is retained in the database to match your skills against any future job opportunities. We may contact you about your current job application/s and any future job opportunities that match your criteria.

The George Institute works with people from diverse cultural and social backgrounds with varied life experiences, physical abilities and interests and we seek to employ people who reflect the great diversity of people. We may ask personal questions regarding your identity, which will be used to inform our Diversity, Inclusion and Belonging strategies with regards to recruitment. You may elect to not disclose this information.

I consent to The George Institute of Global Health to collect, use and disclose my personal information for the purpose of assessing and facilitating my application for employment.

Please see following link for more information on how the George Institute may collect and use your data:

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Why work at the George?

We are committed to attracting, developing, rewarding and retaining the best people in their fields to conduct and support our innovative and highest quality research programs.