Administration Assistant
Job No:
GEORGE909
Location:
Sydney
Our mission is to improve the health of millions of people worldwide.
- Full Time Opportunity
- Barangaroo, Sydney CBD (Relocation to Randwick in September, 2025)
- 12 Months Fixed Term Contract
- Hybrid working environment (2 days per week in the office)
Pro-Rata Salary Range of $55k Base to $62k Base (dependent on experience, skills and capabilities) plus 11.5% Superannuation + Smart Salary Packaging Benefit
The Opportunity:
We are seeking a professional Administration Assistant to support various research units and program within our organisation responsible for day to day administration support of our research programs at The George Institute.
Key Responsibilities and Duties:
- Day to day administrative duties as required: handling incoming and outgoing mail, answering phone calls, taking messages, meet and greet clients, send and receive emails, printing, photocopying, scanning, faxing, collating, binding and filing of reports and documents.
- Organise meetings (both online and face to face) including polls,agendas, minute-taking, room set-up, catering and tidying up
- Maintain and update Program Heads curriculum vitae, list of publications and other academic contributions on program and grant management system (e.g Sapphire)
- Navigate/maintain information in various research and database systems (e.g ROS, Endnote, ORCID)
- Collation of grant application information as directed by the Program Head and data entry/upload
- Implement appropriate filing and other organisation procedures to facilitate highly organised and smoothly functioning teams
- Accurate word processing, general data entry, maintaining and updating records
- Assist with processing purchase orders and invoices and expense reimbursements
- Assist with the preparation of presentations, graphs, charts and reports, proof and check for errors
- Arrange travel and accommodation booking as required by the client supported
- Organise internal and external events – catering, booking venue and related tasks
- Updating and managing SharePoint information
- Maintain and monitor supply (eg. office equipment, stationary) within their respective team/ program
For more information on this role, please see our detailed Position Description here
Skills, Knowledge and Experience:
- Relevant qualifications in business or administration and/or related experience in administration
- Proficient in the use of the Microsoft Office suite, including Word, Excel, PowerPoint, Outlook and SharePoint
- Ability to learn new systems/technology applications quickly
- Effective written and oral communication skills
- Ability to prioritise and meet deadlines
- High attention to detail and accuracy
- Demonstrated organisation and planning skills
- Strong focus on quality of work
- Demonstrated ability to work with business and commercially sensitive information and maintain confidentiality
- Excellent interpersonal skills and the ability to work well and flexibly i.e. autonomously, in small teams and with a wide range varying stakeholders
- Ability to be flexible and adaptable in the face of changing organisational priorities and ambiguous environments.
Closing Date
The closing date for applications is 18th June, 2025
We reserve the right to close this vacancy early if a suitable candidate is found
The unrestricted right to work in Australia is a requirement for this position. Candidates who require sponsorship will not be considered.
About the George
The George Institute for Global Health (The George) is 700+ employees around the world and projects in over 40 countries all focused on improving the health of millions of people worldwide.
As a medical research institute affiliated with leading universities, we are challenging the status quo in healthcare to:
- Lead world-class, large-scale clinical trials, epidemiological studies and health systems research to transform treatments and healthcare delivery
- Look beyond single diseases, across the life course, to identify patient-centred approaches to care that can be implemented at scale
- Develop low-cost, innovative solutions to global unmet needs
- Drive our global impact through a program of research, advocacy, thought leadership and disruptive social entrepreneurship
We pride ourselves with our 6 core values: excellence, integrity, can-do approach, creativity, impact, and humanitarian commitment.
Please visit our website for more on The George: Home | The George Institute for Global Health
Our big and bold mission to improve the health of millions of people worldwide needs a diverse and innovative team to deliver it. So we foster a dynamic, inclusive and flexible workplace where each individual can bring their best selves to work.
We value workplace diversity and encourage applications from people living with disability; women; Aboriginal and Torres Strait Islander people; people who identify as LGBTIQ+; mature-aged people and those from culturally and linguistically diverse backgrounds.
Why The George?
We are committed to attracting, developing, rewarding and retaining the best people in their fields to conduct and support our innovative and highest quality research programs.
Take advantage of our rewards you may enjoy as part of The George team.
- Generous salary packaging benefits increasing your take home pay
- Learning and career development opportunities
- Extra leave days including extended Christmas break and study leave
- YourFlex arrangements e.g. start/finish times, purchase leave, location
- A global, diverse, inclusive team committed to making impact