Project Officer

Our mission is to improve the health of millions of people worldwide.  

• Full Time or Part Time Opportunity (Flexible 0.6-1.0FTE)
• Health Translation Hub, Randwick, NSW   
• 2 Year Fixed Term Contract
• Hybrid working environment (2 days per week in the office)

Pro-Rata Salary Range of $83,500 to $91k Base (dependent on experience, skills and capabilities)

Plus 12% Superannuation and access to Not-for-Profit Salary Packaging with a value of up to $15,900.  (more information provided below). 

The Opportunity: 

The Project Officer will be part of The George Institute’s Injury Program working on two key studies: SWAPYT and SUnny. These are based within the Academic Project Operations (APO) team in Australia supporting research teams by managing the setup, conduct, and delivery of studies.

The SWAPYT study focuses on improving care for children and youth with trauma with a primary goal of creating and implementing a new clinical guideline for managing splenic injuries in young patients. This will be achieved through focus groups, workshops, and a mixed-methods implementation study.

The SUnny study is an observational study investigating how pregnant women use seatbelts. It aims to assess seatbelt fit and usage quality by identifying factors that contribute to poor fit and find effective ways to improve seatbelt safety beyond basic education. The study involves observing seatbelt use in a mock vehicle seat, 3D scanning, physical measurements, surveys on attitudes, knowledge, and comfort levels.  This study is conducted at the Royal Randwick Hospital for Women in Sydney.

We are seeking an experienced Project Officer to provide operational support for both studies.

 Key Responsibilities and Duties: 

• Assist with recruiting study participants including pregnant individuals, consumers, and health professionals.
• Engage with consumers and stakeholders to build strong partnerships.
• Share study information through relevant networks and contacts.
• Follow up with potential participants via email and phone to assess eligibility and interest.
• Maintain phone logs and eligibility lists; collaborate on shortlisting participants.
• Conduct informed consent processes.
• Coordinate participant involvement in the study.
• Organise and participate in meetings with various committees; prepare and distribute materials, take minutes, and compile feedback.
• Monitor and respond to queries from the study inbox.
• Support the preparation of ethics and governance documentation.
• Attend and help facilitate data collection activities such as hospital visits, focus groups, and workshops.
• Schedule meetings and site visits to support study readiness.
• Communicate regularly with project and executive teams about recruitment and project updates.
• Ensure accurate data entry and record keeping using SharePoint, REDCap, and other systems.
• Maintain confidentiality and data security in line with the data management plan.
• Adhere to study protocols and procedures.
• Provide general administrative and operational support to the project and Injury Program.
• Contribute to data analysis and scientific writing.
• Complete relevant project training as required.

For more information on this role, please see our detailed Position Description here

Skills, Knowledge and Experience/ Our Successful Candidate  

Essential

• Tertiary qualification in health, science, or research, or equivalent experience/training.
• Understanding of NSW public health system and clinical environments.
• Experience engaging with patients, clinicians, and stakeholders.
• Strong written and verbal communication skills, including excellent phone manner and ability to communicate with both the public and project teams.
• Proactive, self-motivated, and able to work independently.
• Skilled in influencing and negotiating.
• Excellent time management, organisation, and attention to detail.
• Capable of planning, problem-solving, and maintaining high-quality records.
• Able to work flexibly with teams and stakeholders.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of confidentiality in research settings.
• Hold or be willing to obtain Working With Children Check and Police Check.
• Willing to obtain other necessary approvals (e.g. vaccinations, site access).
• Flexible to travel across NSW, including regional and rural areas.

Desirable:

• Experience in research involving direct participant contact.
• Up-to-date serology and vaccinations (Category A).
• Familiarity with REDCap data management.
• Understanding of clinical research processes and ICH/GCP guidelines.

The closing date for applications is 06 October 2025.   
We reserve the right to close this vacancy early if a suitable candidate is found 
The unrestricted right to work in Australia is a requirement for this position.  Candidates who require sponsorship will not be considered.

Please visit our website for more on The George: Home | The George Institute for Global Health 

The George Institute for Global Health (The George) is 700+ employees around the world and projects in over 40 countries all focused on improving the health of millions of people worldwide.  

As a medical research institute affiliated with leading universities, we are challenging the status quo in healthcare to: 

• Lead world-class, large-scale clinical trials, epidemiological studies and health systems research to transform treatments and healthcare delivery  
• Look beyond single diseases, across the life course, to identify patient-centred approaches to care that can be implemented at scale  
• Develop low-cost, innovative solutions to global unmet needs 
• Drive our global impact through a program of research, advocacy, thought leadership and disruptive social entrepreneurship  

We pride ourselves with our 6 core values:

Excellence, Integrity, Can-do approach, Creativity, Impact, and Humanitarian Commitment. 

Your Career at The George Institute

• Not for Profit Salary Packaging

www.smartsalary.com.au

Receive an industry standard salary in addition to your Base Salary and Superannuation, you will have access to salary packaging benefits allowing you to use up to $15,900 of your pre-tax income on every day expenses such as rent and groceries.  You will also have an option to package up to $2,650 for meals and entertainment. Visit Smart Salary website for more information

• Flexible Working Arrangements

We are proud of our flexible working arrangements and the set up that suits you best - onsite, hybrid or WFH (dependent on individual role)

• Professional Development Support

Employee’s of TGI recieve a $3,000 annual Learning and Development wallet to spend on approved courses to support your professional development.

• Employee Wellbeing Focus

A focus on employee wellbeing including global employee engagement surveys, reward and recognition programs and wellness challenges.

• Global Collaboration and Impact

Be part of a diverse international team working on projects in over 40 countries all focused on improving global health outcomes

Our big and bold mission to improve the health of millions of people worldwide needs a diverse and innovative team to deliver it. So we foster a dynamic, inclusive and flexible workplace where each individual can bring their best selves to work.  

We value workplace diversity and encourage applications from people living with disability; women; Aboriginal and Torres Strait Islander people; people who identify as LGBTIQ+; mature-aged people and those from culturally and linguistically diverse backgrounds.  

Why The George? 

We are committed to attracting, developing, rewarding and retaining the best people in their fields to conduct and support our innovative and highest quality research programs. 

Take advantage of our rewards you may enjoy as part of The George team.  

• Generous salary packaging benefits increasing your take home pay 

• Learning and career development opportunities 
• Extra leave days including extended Christmas break and study leave 
• YourFlex arrangements e.g. start/finish times, purchase leave, location 
• A global, diverse, inclusive team committed to making impact