Council offers a wide range of benefits such as salary packaging (including novated motor vehicle leasing and remote area housing benefits), health and wellbeing programs and employee vaccinations to employees.
Do you want to be part of something challenging and rewarding? Are you passionate about our community? If so, joining the Glen Innes Severn Council might be the right career move for you.
Working for Council means you'll be joining a dedicated team where your individual effort is part of something much bigger – delivering great things for our community.
The Council covers an area of 5,487km2, and is located in the beautiful New England area of NSW. This area encompasses the town of Glen Innes and villages of Deepwater, Emmaville, Glencoe, Wellingrove and Red Range. We're proud of the contribution our community makes to this vibrant, dynamic and attractive area in which to live and work.
Glen Innes offers an attractive lifestyle including a well serviced and friendly rural community, laid back living, short commuting times, affordable housing, easy access to NSW north coast beaches and larger regional centres, and terrific recreational and sporting facilities.
A GREAT PLACE TO WORK
As part of our team you will have the opportunity to make a real difference to our community, working with a diverse range of passionate, supportive and engaging people within a collaborative environment. You will also be part of a workplace that offers competitive employee benefits and opportunities and encourages professional development including:
Salary packaging (including novated motor vehicle leasing and remote area housing benefits) for all permanent staff
Long service leave after 5 years
Corporate wellbeing programs
Employee vaccinations
PPE supplied
Training and development programs
Education assistance
THE POSITION
The Administration Assistant (Infrastructure Delivery) will provide administrative support and services to the Manager of Infrastructure Delivery (MID) and Works Coordinators.
Reporting to Manager of Infrastructure Delivery, you will:
Answer and screen incoming customer enquiries, responding independently where possible or recording and referring enquiries to staff with the required knowledge / expertise.
Maintain and develop a workflow system capturing, tracking and prioritising all Infrastructure Services maintenance requests.
Process road inspection data collected by Artificial Intelligence for risk management and maintenance purposes.
Perform procurement of goods and services on behalf of the Manager for Infrastructure Delivery including requesting quotations, raising purchase orders, and managing invoicing.
Provide grant funding administration support to the Manager of Infrastructure Delivery, including writing grant applications and grant reporting to the funding body.
Manage correspondence, records and documents in the Enterprise Content Management (ECM) system.
Organise and coordinate resident communications for works schedules infrastructure projects as required by the Manager of Infrastructure Delivery.
Prepare social media posts and website publications for the Infrastructure Delivery section and respond appropriately to members of the public via social media in line with Council protocols.
Provide secretarial support for the Roads Consultative Committee including the preparation of meeting agendas and minutes, using a high standard of business writing to accurately reproduce meaning and content.
Research, develop and implement work systems, procedures and processes relevant to the role and responsibilities of Administration Assistant Infrastructure Delivery.
Perform routine administration and clerical tasks such as data entry, filing, mail processing and the booking of travel and accommodation for Infrastructure Delivery staff.
Assist with front counter reception duties to relieve other staff during absences.
WHO WE ARE LOOKING FOR
Specifically, you will have:
Experience and ability in the provision of quality administrative services in a multi-disciplinary business environment
Superior organisational skills, with the ability to effectively plan and coordinate activities and tasks involving multiple resources and stakeholders
Advanced computer skills in word processing, Excel spread sheets, Internet and email
Effective customer service and interpersonal/oral communication skills
Knowledge of geographical information systems –would be desirable
HOW TO APPLY
Applications close: 5:00pm on Monday 12 August 2024
Carefully read the Information Package to familiarise yourself with the role and application process
Please ensure that you attach a copy of a recent resume
Position specific enquiries may be directed to Tony Kamphorst, Manager of Infrastructure Delivery on (02) 6730 2353 or email akamphorst@gisc.nsw.gov.au
Any enquiries relating to the application process may be directed to Helen Stapleton on (02) 6730 2303 or email jobs@gisc.nsw.gov.au
Please note that as part of Glen Innes Severn Council's recruitment process, prior to an offer of employment being made, recommended candidates will be required to undertake referee checks, police checks and a functional assessment with Council’s physiotherapist.
All correspondence will be via the email address you supply as part of your application, therefore please ensure that the email address is valid and that you check it regularly (please be sure to check your junk email also).
Council is an EEO employer. Women, Aboriginal people and Torres Strait Islanders, people with a disability, and members of racial, ethnic, and ethno-religious minority groups are encouraged to apply.
