Executive Assistant (General Manager & Mayor)

Why Join Us?

Working with us means joining a collaborative, supportive environment where your contribution is valued. We offer competitive benefits and opportunities for growth, including:

• Salary packaging options (novated leasing and remote area housing benefits)
• Long service leave after 5 years
• Corporate wellbeing programs
• Employee vaccinations
• Ongoing training and development

This is your chance to be part of a workplace that invests in you while you help shape the future of our community.

About the Role

As Executive Assistant to the General Manager and Mayor, you’ll be at the centre of Council’s executive operations. You’ll provide high‑level administrative, governance and coordination support that keeps our leadership team informed, organised and able to deliver for the community.

From managing complex schedules to preparing polished documentation and supporting Council’s meeting processes, this role is ideal for someone who thrives in a fast‑paced, detail‑driven environment.

What You’ll Be Doing

You’ll be the organisational anchor for the General Manager, Mayor and Councillors—keeping schedules running smoothly, communications clear, and governance processes on track. Your work will shape how Council operates day‑to‑day.

• Coordinate executive calendars, meetings, enquiries and travel
• Prepare polished reports, correspondence, briefing notes and policy documents
• Support Council’s governance processes, including business papers, minutes, action sheets and registers
• Attend Council and committee meetings to record accurate minutes and resolutions
• Assist with key civic events such as Local Government Week, Australia Day and Citizenship Ceremonies
• Contribute to project research, information gathering and documentation
• Maintain records, uphold confidentiality and deliver professional customer service

Who We’re Looking For

You’re someone who brings:

• A qualification in Business Administration or equivalent experience
• Exceptional organisational skills and sound judgement
• Strong written and verbal communication skills
• Excellent relationship‑building skills across staff, elected members and the community
• High digital capability, including advanced Microsoft Office skills
• Ability to interpret legislation, policies and procedures within a local government context

Desirable:

• Experience with Civica Altitude, ECM (DataWorks), Infocouncil or similar systems
• Understanding of NSW local government governance and meeting processes
• Current Class C driver licence

Interested in Applying?

• Carefully download and read the Guide to Applying for Employment, together with the position description to familiarise yourself with the role and application process
• Please upload documents in PDF or word format
• Please note that as part of Glen Innes Severn Council's recruitment process, prior to an offer of employment being made, recommended candidates will be required to undertake pre-employment checks. This may include: reference checks; national criminal police check; functional/medical assessment; qualification verification; Working with Children Check and NDIS verification.
• Our recruitment notification process is primarily via system generated emails. Please ensure your email is correct before submitting an application to avoid missing crucial updates and outcomes
• Email communication notifications are used for but not limited to: application received, interview booking tools, confirmation of interview, request for references/more information, delay notifications, testing/assessments (aptitude/psychometric/industry specific) and application outcomes (unsuccessful before or after interview)
• Please regularly check your 'junk mail' or ensure our email address jobs@gisc.nsw.gov.au is set to 'trustworthy'

Need More Information or Assistance

Council is an EEO employer. Women, Aboriginal people and Torres Strait Islanders, people with a disability, and members of racial, ethnic, and ethno-religious minority groups are encouraged to apply. 

Bernard Smith - General Manager

Promoting a safe and healthy workplace