Executive Assistant to CEO

Job No: HH554
Location: North Adelaide

Job Title: Executive Assistant to CEO
Job Type: Permanent full time
Location: North Adelaide
Closing Date: May 31, 2019

About us
Helping Hand is one of South Australia’s most highly recognized and respected aged care organisations. This not-for-profit has been providing services to older South Australians through home care, retirement living, respite and residential care for more than 65 years and employs more than 1500 people in Adelaide and across regional communities. Helping Hand is an innovator and leader in the field of aged care services - best known by our reputation for quality, choice and professionalism. Helping Hand is a values-based employer that understands the important contribution of our staff, our clients and our community.

The Opportunity
A rare opportunity now exists for an established, competent, capable and successful Executive Assistant to support a new and dynamic Chief Executive Officer.
Based at Helping Hand’s North Adelaide Corporate Office, the primary focus of this role is to provide professional and confidential secretarial and administrative support to the CEO, and support the CFO, Chair and other executives and officers as required. This position plays an important role in public relations and customer service function requiring a focus on stakeholder management.
In addition, the role will support the corporate governance functions of the organisation through Board and Committee coordination, document management and secretarial support. While representing the CEO, CFO and other Executive Leaders, this role will be comfortable in a fast-paced working environment, always staying steps ahead and striving for excellence in support and service. The incumbent in this role demonstrates flexibility, has an eye for detail and an extraordinary commitment to getting the job done.

Your Experience

Liaising with both internal and external stakeholders, it is imperative that you can demonstrate strong relationship building skills coupled with an ability to manage conflicting deadlines. Your time management skills will be impeccable, and you will thoroughly enjoy coordinating individuals, meetings and events.
It is vital that you can demonstrate experience and trust to maintain confidentiality, discretion and high levels of integrity at all times. You will have exceptional efficiency and effectiveness in assisting more than one person in the leadership team whilst working on multiple priorities. You will have advanced administrative skills with a proactive approach to management and coordination.

Other key requirements for the role are:

/ Advanced comprehension and communication skills
/ Previous experience in complex and executive level diary management
/ A strong sense of autonomy, initiative and the ability to independently coordinate a busy workload with key deadlines and changing priorities
/ Experience in Board and Committee management including agendas, documentation preparation and minute taking
/ Ability to demonstrate commercial judgement
/ Demonstrate work ethic and values that contribute to a professional internal team environment with commitment to representing the CEO and the business confidently and professionally
/ High level technology skills including use of PowerPoint, Outlook, Word, Excel, Adobe Suite and other contemporary platforms
/ Ability to make a difference in a complex and dynamic industry.

Desirable: Knowledge and interest in corporate governance.

Benefits and Perks
/ Excellent salary benefits – Increase your take home pay;
/ Ongoing training and development opportunities,
/ Supportive and friendly working environment,
/ Supportive and committed leadership.
To view the position description, please click here

Applications close May 31, 2019

For further information, please contact Richa Gandhi on 08 8366 5443.

All applicants must have the right to work in Australia and hold current national police check or be willing to obtain one.
All current Helping Hand employees should notify their current supervisor of their intent to apply.

Privacy Acknowledgment

Helping Hand Aged Care collects personal information as part of our recruitment and selection process. Helping Hand Aged Care will retain your details for future employment opportunities until such time as you elect not to have your information stored.
Helping Hand Aged Care recognises the importance of privacy and is committed to ensuring the privacy of your personal information collected and/or received by us.

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