Document Management Officer - 8 Month Contract

Job No: NSYD174
Location: North Sydney

Contract Role to March 2023

Hourly Rate from $35.20 to $42.03 per hour + 10% super + transport allowance

35 hours per week with access to flexi-time


North Sydney Council administers the North Sydney local government area on Sydney’s picturesque lower North Shore. Our 400 employees look after 77,000 residents spread across 10 square kilometres of land on the foreshores of Sydney Harbour providing spectacular harbour views, beautiful parklands, and a bustling CBD. Our aim is to ensure North Sydney remains a welcoming, well-designed, safe and beautiful environment for residents, workers and visitors.

A temporary 8-month contract currently exists within our busy Document Management Services team for an individual who is highly organised with meticulous attention to detail.

The role of a Document Management Officer is to be responsible for processing, maintaining, and distributing documentation and information at Council in accordance with the Government Information (Public Access) Act 2009, and the State Records Act (1998) and Council Policies.


Duties will include:

  • Management of council’s electronic mailboxes, and including registration of emails, online forms and faxes and electronic media
  • Processing of all hard copy correspondence (scanning, receipting, distributing), and including registration of legal documentation, development application lodgement
  • Administering of tender opening, and including registration of submissions
  • Administrating of incoming and outgoing correspondences
  • Administering public access to information
  • Off-site file and plan retrieval
  • Data entry & audit as required


The position will involve utilising innovative electronic registration and auditing practices to enhance the functionality of our electronic document management system, Ci Anywhere.


Essential Criteria 

  • Previous experience working in administration, preferably within an electronic document, records, or information management environment
  • Certificate in Records Management or an Administration related discipline and/or demonstrated experience
  • Knowledge of Privacy and Public Access principles
  • Superior computer literacy with excellent keyboard proficiency
  • Demonstrated high levels of written and verbal communication
  • Superior time management, organisational and analytical skills
  • Excellent level of accuracy and attention to detail
  • Excellent level of initiative, self-motivation and enthusiasm
  • Ability to maintain strict confidentiality


  • Experience in Local Government
  • Current NSW Driver's Licence
  • Vaccinated against COVID-19 


Why work at North Sydney Council?

We're committed to creating a diverse, inclusive and positive workplace. Our teams are reflective of the communities in which we operate, and we value the unique contribution each member makes to the North Sydney Council. The work we do makes a real difference to the lives of our residents and contributes to their economic and social wellbeing.

North Sydney Council as an employer offers excellent employee benefits such as:

  • Easy accessibility to work with spectacular harbor view work locations
  • Excellent work life balance with a 35-hour working week for indoor workers or fortnightly RDO’s for outdoor workers
  • Flexible working hours with access to Flexi time
  • Freedom to direct contributions to any compliant superannuation fund
  • Health and Well-being programs for all employees such as Yoga, Pilates, Kick Boxing
  • Access to employee recognition and reward program
  • Weekly fruit baskets
  • Free access to counselling sessions through our Employee Assistance Program
  • Free financial advice by a certified Financial Planner
  • Monetary Transport allowance
  • Invitations to Local Govt events, training and planning sessions
  • Access to corporate social events at picturesque harbour locations


To view the Position Description, Click Here 


How to apply

Applicants are required to submit a cover letter, resume and answer the selection criteria questions.


Closing Date: 28 June 2022 - 11.30pm 


North Sydney Council is committed to the principles of Equal Employment Opportunity in order to  provide a working environment that embraces and values diversity and inclusion. North Sydney Council  also adheres  to the principles of a child safe organisation and is committed to the care and protection of all children and young people. We strongly encourage candidates from wide-ranging backgrounds, identities and experiences to apply.

Apply Now

Privacy Acknowledgment

North Sydney Council is collecting personal information from you as part of the recruitment and selection process. Council is committed to protecting your personal information and our policy on privacy and personal information represents local government best practice. North Sydney Council is an agency under definition of the NSW Privacy and Personal Information Protection Act 1998.

Council will also comply with the Health Privacy Principles in the following ways:

  • Your vaccination status will only be used for business purposes and for application as required under Council’s COVIDSafe Plan/s.
  • To ensure accuracy, Council will only accept information regarding your vaccination status from you.
  • Your vaccination status may be shared with other Council Officers for work purposes such as ensuring compliance with the Covid Safe Plan, ensuring compliance with legislation and for the allocation of work tasks and locations.
  • Your vaccination status will be held in Council’s HR System. This will be recorded in a similar way to how we record other information such as medical certificates.
  • Where Council does not know your vaccination status you may be required to comply with certain restrictions that apply at the time and as required by Council Policy or COVIDSafe Plan.

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About Us

With a cohort of approximately 400 permanent (full time and part time) employees, we consider ourselves not too big, not too small - just right! At North Sydney Council we're committed to creating a diverse, inclusive and positive workplace. Our teams value the unique contribution each member makes, and genuinely strives towards making North Sydney Council a fun place to work! The work we do makes a real difference to the lives of our residents and contributes to their economic and social wellbeing. Our commitment to our staff at North Sydney Council is: To optimise employee performance in an enjoyable, safe, fair and equitable workplace