Administration Assistant

Port Melbourne Hostel

Part Time Fixed Term Basis

• Join a rapidly growing not-for-profit organisation with a commitment to social justice
• Discounted membership to over 290 gyms/recreation centres
• Competitive pay rates - $34.40 /hr + super + 17.5% leave loading
• ​Access to NFP Salary Packaging
• Part Time (3 days per week ) Fixed Term (12 months ending July 2026)
• Based at our Port Melbourne Hostel in Port Melbourne (VIC)

Who are we?

Wintringham is a specialist not-for-profit organisation providing an extensive range of aged care, housing and related support services to men and women aged 50-plus who have been homeless or at risk of homelessness.  We employ over 1000 staff and operate from multiple offices across Melbourne and regional Victoria.

Our Port Melbourne Hostel offers affordable, high-quality accommodation and care to people aged 50 years and over. We provide a safe, flexible, and caring family-style environment, which allows residents to maintain their chosen lifestyles, habits and activities and to be as independent as they choose to be.

Your new role

We are currently seeking a motivated and enthusiastic Administration Assistant to join our tight-knit team at our Port Melbourne Hostel on a Part Time basis. The role will be in charge of providing administrative support to the manager and coordinators. In this dynamic position you will also ask to develop and maintain the administration functions and records at the Hostel.

This engaging Fixed Term position will run for 12 months , ending on the 21^st of July 2026.

Your fortnightly roster will be as below:

Week 1: Monday, Tuesday & Wednesday (0900 – 1600)

Week 2: Monday, Tuesday & Wednesday (0900 – 1600)

Your responsibilities and duties will include:

• Using Wintringham’s financial accounting software you will be responsible for:

• Updating and maintaining the hostel’s resident database.
• Processing of resident rental billings and payments.
• Attend to resident and Head Office enquires as and when they arise.
• Processing of invoices to the Accounts Payable module for external services and Wintringham

• Take responsibility for reconciling petty cash and attend to banking as well as other weekly/monthly returns to head office administration.
• Act as a receptionist at the RAC home, including answering telephone calls and taking messages or redirecting calls, liaison with residents and the general public.
• Collect mail from post office and organise distribution.
• Have a general understanding of word processing functions to enable the production of memorandums and letters.
• Photocopying, filing and other general duties as required.
• Complete relevant data as required by head office.
• Update manuals and other documents as required.
• Manage the courier services and any other special delivery requirements.
• Reconciliation of the company’s operating and other trust accounts.

What we will require from you:

• Excellent administration skills (previous experience in a similar role within aged care/health care is highly advantageous)
• Strong Financial management skills
• Attention to detail
• An understanding of Aged Care processes
• The ability to prioritise tasks and time manage efficiently
• Strong IT skills and great knowledge of Microsoft Office suite
• Excellent communication skills
• A caring and non-judgmental approach with the ability to work with people from varying socio-economic backgrounds

This sounds great! How do I apply?

For more information about the role, you can download a copy of the Position Description here 

Applications can be directed to Carolyn Russell and submitted via our website

Please upload your documents in PDF Format

Applications close on Thursday 17^th of July 2025 at 5pm.

We are committed to providing an inclusive workplace that embraces diversity of backgrounds and differences, our Inclusion Statement may be accessed here. We encourage applications from First Nations people, people living with disability, LGBTIQA+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at inclusion@wintringham.org.au

Successful applicants may be required to undergo a NDIS Worker Screening Check and Police Records check. Refusal to provide your information to both parties will prevent Wintringham from being able to continue with your application.

Applicants who have lived in a country other than Australia for a period longer than 12 months in the last 10 years may be required to undergo an International Police Check.

Successful candidates will be required to comply with the Wintringham Health and Immunisation policy including having one dose of a COVID-19 vaccine as well as the 2025 Influenza Immunisation before commencing employment, and must provide evidence.