Document Management Specialist - Stakeholder and Liaison - Temporary

Job No: PiiiicIW0192
Location: Petersham

About Inner West Council

Formed from the amalgamation of Ashfield, Leichhardt and Marrickville Councils, Inner West Council is now among Sydney’s larger local government agencies looking after a vibrant community of 185,000 people living in some of the inner city’s most vibrant, creative, liveable and diverse suburbs.

As we continue to deliver quality, innovative and inclusive programs and services, we would love it if you can join in our journey towards becoming the best council for our community.

We are committed to the principles of Equal Employment Opportunity, WHS, sustainability, continuous improvement and business excellence. The community is at the heart of the organisation and Council puts its ‘Values First’ with flexibility, integrity, respect and the spirit of team as a set of values and associated behaviours for all levels in the organisation.  We expect commitment to these values from all employees in performing their respective roles

We offer career life balance with hours that allow you to relax and recharge. Many roles offer rostered days off giving even greater quality of life and balance. (please check details within the advert)

Permanent employees benefit from our great value gym membership from $13.50/week giving access to a vast network of gyms in Sydney.

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About the role

This is the next step up for a logical and solution focused information management professional to liaise with internal stakeholders on requirements and provide training on the functionality of our new Tech 1 ECM system. 

The successful applicants will be pivotal in helping internal customers integrate information management within their production processes.

We are seeking someone able to understand structures and functionalities of document management systems such as TRIM or TechnologyOne ECM and able to ensure recordkeeping requirements for government agencies.

Initially 12 month contract
Please read the Position Description to familiarise yourself with all the requirements and conditions of the role. 


  • $69,244 p.a. to $77,622 p.a. + super 
  • 1 rostered day off per month 

Key duties

  • Provide expert advice on information management systems design and integration
  • Facilitate the adoption / maintenance of universal standards for functional classification / description of business information across various collections of information managed within Council
  • Promote consistent data entry practices for business information systems and various business production processes that they support throughout Council 

Some of the required skills, experience and qualifications

  • Relevant tertiary education equal to or greater than a Certificate III in Business or information related discipline and relevant on the job experience 
  • Knowledge of better practice resources and the statutory frameworks governing document and records management and information management more broadly
  • Practical understanding of relational database management concepts


Mary Haroulis, Information Management Systems Coordinator on 9392 5886

Closing Date

Sunday 08 December 2019, at 11:30 pm 

* previous applicants need not apply**

How to Apply

We recommend you read the Position Description for the role to make sure your application addresses the requirements of the position. Council is an equal opportunity employer and welcomes all applicants. Please advise us within the application if you need support, reasonable adjustments to participate successfully in the recruitment process.

To apply for this role, please fill out the questions below - on the following page you'll be asked to add your resume. At this stage of the process, depending on the position you are applying, we may also ask for a range of documents such as copies of your qualification(s), working with children checks, licences/tickets, drawings/examples. Therefore please make sure you have these ready before you apply. 

Eligibility for employment/Pre employment Checks

Successful applicants must be eligible to work in Australia and agree to provide information for pre-employment checks as required for the position. This may include police records checks, certified copies of relevant qualifications, Driver’s Licence and proof of work rights in Australia.
Copies of any sighted documents will be kept by IWC for its records as proof of verification. For more information about work rights in Australia please visit the Department of Home Affairs website.


Inner West Council is a Diversity employer. We encourage applications from all candidates.

Council is committed to reconciliation and strongly encourages Aboriginal & Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds and mature aged workers to apply.

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