Administrative Assistant

About The Company 

GirlGuiding New Zealand is a non-profit organisation that provides a supportive and inclusive environment for girls and young women to develop their leadership skills, build self-confidence, and learn new life skills. The organisation has a rich history in New Zealand, dating back to 1908 when the Peace Scouts for girls began. In 1928, Peace Scouts became GirlGuiding and New Zealand joined the World Association of Girl Guides and Girl Scouts (WAGGGS) as a founding member. Today, New Zealand is one of 150 countries that belong to the association.

About The Opportunity

The primary purpose of this position is to provide effective and efficient administrative support to governance groups and operational activities. This role plays a crucial part in maintaining systems, processes, and relationships across the organisation to ensure smooth operations.

Reporting directly to the Executive Assistant to the Chief Executive, some of your responsibilities will include:

• Providing a high standard of minute-taking, document preparation, and presentation capabilities
• Coordinating and participating in assigned projects, including travel logistics for staff and volunteers
• Managing general enquiries professionally, including monitoring inboxes and handling calls
• Supporting governance functions by preparing agendas, minutes, and board documentation
• Assisting in international communications, risk management, and compliance-related tasks
• Providing administrative support to the Board Chair, including calendar and inbox management
• Supporting the Annual National Forum event and associated governance processes
• Ensuring compliance with health and safety procedures and reporting processes

About You 

The successful candidate will have:

• 3+ years of experience in an office environment
• Proven administration or personal assistant experience at an intermediate level
• Strong proficiency with Microsoft Suite (advanced preferred)
• Experience with BoardPro (desirable)
• Strong interpersonal and communication skills
• High level of confidentiality and discretion

You will also have:

• Excellent attention to detail and ability to adopt new systems quickly
• A strong work ethic and be enthusiastic and self-motivated
• Excellent time management and ability to prioritise tasks effectively
• Adaptability to be able to work in a changing and busy environment

What's in it for You?

• Great Opportunity to Earn in a Supportive & Fulfilling Environment
• This is a Remote Position | Permanent Part-Time Role | 20 Hours Per Week 
• Enjoy Work-Life Balance | Negotiable Hours & Days Considered 
• Small, Friendly & Successful Team with Daily Connections Through Teams 
• Open & Positive Culture Where Staff Input is Encouraged & Collaboration is Key
• Initial Training So You Can Hit the Ground Running Straight Away
• Company with a Customer-Centric Continuous Improvement Approach  
• Immediate Start Considered for the Right Candidate

Please note: Only candidates who answer screening questions will be reviewed. This role will be closed as soon as we find the right application so please apply today and don't miss out on starting this rewarding opportunity as soon as possible!