Office Administrator

About The Company

With a commitment to social impact, our client utilises their extensive IT industry experience to provide innovative solutions for their customers. Their purpose is to provide exceptional service and innovation with technology while positively impacting local communities. Their focus on IT infrastructure design, implementation, and management has established them as leaders in the field, serving a diverse range of small, medium, and enterprise customers across New Zealand and beyond.

At the heart of their success are four core values:

• People First – This is at the core of everything we do. We believe in maintaining a strong culture with our internal team, building lasting relationships with our customers, and making a positive impact in the communities where we live and work.
• Always Listening – While we are full of unique perspectives and creative ideas, ultimately, we understand that there is not a one-size-fits-all approach to IT. We realise that the right solution starts with listening and understanding the needs of your business first.
• Always Learning – As technologists in a rapidly changing industry, we understand the need for and place a large value on learning. Our organisation supports and provides continual learning opportunities for our internal team and strongly promotes knowledge sharing with our customers. We believe that the best possible solutions for your organisation rests on having the strongest product and industry knowledge.
• Always with Integrity – We believe in promoting the right product and right solution for your organisation, even if we are unable to deliver it directly. We see openness, visibility, and transparency across our process, procurement, and delivery of products and services as an integral part of what we do.

These values shape everything they do, from their internal operations to their client relationships, reinforcing their reputation as a trusted and innovative IT solutions provider.

About The Opportunity

The Office Administrator will play a crucial role in supporting our client's day-to-day operations and and fostering a positive team culture.

Some of your responsibilities will include:

• Providing general administrative support, including answering phones and managing office tasks
• Supporting the sales team with quoting, licensing renewals, and adjustments
• Assisting in organising internal events and team building activities
• Timely data entry of receipts and supplier/vendor invoices
• Reviewing expense claims, verifying coding, and obtaining management approval
• Assisting with communications to suppliers, customers, and third-party providers
• Creating and sending various invoices, including monthly services and product invoices
• Reconciling bank statements within the accounting system
• Coordinating procurement processes with the technical/sales team, including creating purchase orders and tracking order status
• Processing goods/products received and ensuring readiness for invoicing

About You

The successful candidate will have:

• 3+ years of experience in an administrative role
• A solid understanding of general accounting/bookkeeping procedures
• Experience with Xero software for reconciling bills and processing invoices
• Strong interpersonal and communication skills
• A passion for fostering positive team culture
• Experience in organising internal events and team building activities

You will also have:

• Attention to detail and strong organisational skills
• Analytical skills and the ability to adapt to changing situations
• Proactive work ethic and willingness to learn
• Ability to work well in a team environment and support team goals
• Excellent time-management skills to meet deadlines in a busy role

What's in it for You?

• Comprehensive Training Provided For Growth
• Excellent Career Progression Opportunities
• Established Business with a Strong Community Ties
• 10% Of Company Profits Donated Back To Community
• Enjoy Free Parking For Added Convenience
• Strong Focus On Culture & Team Values
• Exciting Social Events Throughout The Year
• Work Within A Supportive & Small Team
• Report Directly to the General Manager
• Join A Passionate, Close-Knit Small Team
• On-Site Position in Mount Maunganui
• Full Time | 8.30 am – 5 pm | Mon – Fri
• Immediate Start for the Right Candidate 

Apply today and don't miss out on starting this opportunity as soon as possible!