Finance and Office Administrator
Job No:
RS295102
Location:
Mt Eden
- EARN $60,000 per annum | Negotiable Based on Experience
- Reputable & Innovative Consultancy in the Fire Safety Industry
- Immediate Start | Fixed Term 9 Month Part Time Role 30 Hours PW
About The Company
Our client is a leading consultancy specialising in fire safety and engineering solutions. With a strong commitment to excellence, they are known for delivering high-quality services while maintaining a collaborative and supportive work environment. Their team is dedicated to innovation and continuous improvement across all aspects of their operations.
About The Opportunity
As the Finance and Office Administrator, you will play a crucial role in supporting finance functions, managing office administration, and providing assistance to engineering teams.
This role is a Part Time 30hrs week, Fixed Term Contract For 9 months.
Your responsibilities will include:
- Managing the accounts email inbox and handling payables, ensuring timely payment of bills and accurate coding.
- Setting up and sending out invoices, following up on late payments, and maintaining debtor records.
- Assisting with financial reporting, including Profit & Loss and budgeting reports.
- Acting as the owner/manager of the WorkflowMax financial and job administration system.
- First point of contact for the office, managing communications and visitor inquiries.
- Handling office supplies, organising team activities, and supporting new team member onboarding.
- Coordinating office equipment maintenance and ensuring a tidy work environment.
- Supporting client onboarding processes and maintaining client data accuracy.
- Assisting with job administration and supporting engineers in achieving required processes.
About You
The successful candidate will have:
- Previous experience in a similar role covering office and financial administration
- Experience with invoicing, payables, receivables, and payroll
- Proficiency in Xero and iPayroll or similar financial systems
- Strong skills in Microsoft Office 365, including Word, Excel, Outlook, and Teams
- Technological competence and familiarity with Deltek and WorkflowMax software would be advantageous
You will also have:
- Excellent written and oral communication skills, with strong interpersonal abilities
- Keen attention to detail and the ability to manage multiple tasks effectively
What's in it for You?
- Highly Skilled Team Who Have Many Years of Industry Experience & Technical Knowledge
- Entire Team Pride Themselves On Collaborative, Supportive & Proactive Approach
- Ongoing Support & Performance & Career Conversations via Weekly 1:1 With Your Manager
- Regular Team Bonding Activities Including Team Morning Team or Lunch & Events
- Initial Support With a Buddy Systems Set Up To Help You Settle Into Your Role
- Multi Prestigious Awards & Recognition by the Society of Fire Protection Engineers
Apply today and don't miss out on starting this opportunity as soon as possible!
