Risk Management Coordinator
Job No:
Rockingham3
Location:
Rockingham WA
About the role
As the Risk Management Coordinator, you will play a key role with the implementation of the City’s Risk Management Framework and maintenance of the Risk Register. You will play an active role with the communication and consultation with internal and external stakeholders, and assist with regular training and information sharing with City staff.
From your consultation with internal and external stakeholders you will facilitate the identification of key risks and achieve recognised risk management standards for the City, which will align with the strategic framework. In addition, you will analyse risk data to identify trends and propose actions to address.
This newly created role offers the successful candidate the opportunity to work alongside an innovative team, which will be implementing streamlined processes across the City.
To be considered for this role, you will have:
- A degree or substantive progress towards, in business, commerce, project management, risk management or engineering.
- Experience in risk management co-ordination.
- The ability to liaise with external counterparts to discuss and resolve specialist problems.
- An understanding of the legislative framework and standards that apply to risk management and audit issues.
- Developed negotiation and conflict resolution skills, particularly in relation to the implementation of change.
- Excellent interpersonal and communication skills.
What we can offer
A cash salary of $78,416 per annum will be offered to the successful candidate.
To attract high calibre employees, the City of Rockingham offers:
- Up to 14% superannuation.
- A variety of health and wellbeing programmes.
- Flexible working arrangements, including rostered days off and two extra public holidays.
- Training and development opportunities including paid study leave and study fees.
- Salary packaging opportunities for motor vehicles, gym memberships etc.
Applications will be accepted until 4.00pm Friday, 26 April 2013.
POSITION DESCRIPTION
Title: Risk Management Co-ordinator
Tenure: Permanent, Full Time
Division: General Management Services
Level: Seven (7)
Position Objectives
Coordinate the effective implementation and on-going maintenance of the City’s Risk Management Framework and Risk Register in order to minimise risk for the City and achieve recognised risk management standards.
Organisational Relationships
Reporting to: Manager Strategy Co-ordination
Responsible for: Nil
Membership of: Strategy Co-ordination team
Liaison with:
The City’s Risk Management Working Group, Directors, Managers and all teams that would relate to the risk entries in the City’s Risk Register.
The WA Risk Management Advisory Group (hosted by the City of Belmont).
Key Responsibilities
Risk Management
- Develop, implement and administer the City’s risk management framework and systems in accordance with the AS NZS ISO 31000 standards.
- Drive organisational change and promote risk awareness by regular staff training
- Ensure a consistent standard for all risk entries in the register
- Develop, implement and administer the risk register for the City and publish risk reports as required.
- Implement methods to ensure outstanding risks have up to date and relevant treatment actions plans.
- Audit the register on a regular basis (gap analysis) and prompt the relevant officers to update where required
- Analyse risk data to identify trends and propose actions to address.
- Coordinate the activities of the Risk Management Working Group including
- Prepare, ready for Manager Strategy Co-ordination approval, regular reports for EMT.
- Provide support and training to all officers with regard to the capturing of risks into the register, and where relevant, translating these risks into Council Agenda Item Recommendations.
- In close co-operation with the Manager Strategy Coordination, ensure that risk management is incorporated into all aspects of the Strategic Framework, including the Community Plan, Specific Purpose Plans and Team Plans.
- Ensure integration of risk analysis initiatives (eg. Emergency Risk, Climate Change Risk) into the City’s Risk Register.
- Small group training for teams
- One-on-one “hands on” training for officers
- Information sharing through effective communication media
- Develop relationship networks both within and external to the City.
- Consolidate risks where required in order to avoid duplicate entries
- Ensure that the desired level of “depth” and detail has been achieved for all entries.
- Produce and regularly review risk related procedure manual and related policies
- Preparation of reports for the Risk Management Working Group
- Draft minutes of meetings of the Risk Management Working Group.
Strategy Co-ordination
Assist the Manager Strategy Co-ordination with regards to incorporating/enhancing risk identification and management for the:
- Strategic Framework (Community Plan, Specific Purpose Plans, Asset Management Plan, Infrastructure Plan, team Plans, Business Plan, Budget)
- Annual team plan process
- Carbon Pricing
- Climate change (ongoing update of already identified risks)
- Community Engagement
- Development Contribution Scheme.
Customer Service
- Aim to exceed customer expectations (the customers being the City’s officers).
- Strive for an element of consistency from one service transaction to the next.
- Through the delivery of outstanding service, establish a reputation of customer service excellence throughout the organisation.
- Deal with enquiries from customers and provide or arrange for the provision of the appropriate information or redirect the customer to the appropriate service provider.
General
- Foster, advocate and implement the City’s customer service commitment and practices.
- Maintain safe work practices in accordance with Occupational Safety and Health legislation and Council policies.
- Perform other duties as directed when appropriate to the scope and level of this position.
Requirements of the Job
Skills and Knowledge
- Well developed interpersonal skills.
- Well developed written and verbal communication skills.
- Developed negotiation and conflict resolution skills, particularly in relation to the implementation of change.
- Sound innovation and problem solving skills.
- Excellent administrative and time management skills.
- Ability to gain the co-operation and assistance of others
- Ability to liaise with external counterparts to discuss and resolve specialist problems.
- Understanding of the legislative framework and standards that apply to risk management and audit issues.
Experience
- Experience in risk management co-ordination.
- Previous experience in Local Government in an auditing and/or risk management capacity.
Qualifications
Degree, or substantive progress towards, in business, commerce, project management, risk management or engineering.
Delegations of Authority
- Works under general direction of the Manager Strategy Co-ordination.
- Prioritises own work to ensure all tasks are performed within a satisfactory timeframe.
- Exercises initiative and/or judgment within clearly established procedures and guidelines.