Senior Documentation Officer

Stanbroke is a family-owned Australian integrated beef and cattle company. We offer a full range of Grain and Grass-fed beef categories and export to over 35 countries globally. Stanbroke’s Brisbane Head Office oversees the operations of the entire vertical integration of the business, with employees working across management, finance, sales and marketing, shipping and documentation, and administration.

We are seeking an experienced and detail-oriented Senior Documentation Officer for a 12mth contract to join our team based in our state-of the -art office in Fortitude Valley.

The Role:

As our Senior Documentation Officer, you will play a crucial role in managing all documentation operations related to domestic and export processes. Your meticulous attention to detail, effective communication skills, and ability to navigate complex paperwork will contribute to the smooth functioning of our logistics and regulatory compliance.

This role is for a 12month contract (covering parental leave). There may be the possibility to extend at the end of the contract.

Your Key Responsibilities:

Documentation Management:

• Domestic and Export Documentation: processing all necessary paperwork for domestic and international shipments ensuring accuracy and compliance with regulatory requirements.
• AQIS Health Certificates: Handle the issuance of AQIS Health Certificates and raise RFPS (Request for Permit to Ship) and EDNs (Export Declarations).
• Government Liaison: Collaborate with AQIS (Australian Quarantine and Inspection Service) and other government departments and resolve issues and clarify country-specific requirements.
• Customer Communication: interacting with customers regarding shipping, documentation, and scheduling matters.
• BSM Program Utilization: Leverage the BSM program to process export documentation, provide accurate Shipping Schedules and update Freight Rates.
• BSM Projects manage any additional functionality or reporting projects related to the BSM program.

Shipping Operations Support:

• Assisting with container, air freight, and truck bookings as needed.
• Liaising with Sales, Customer Support, Load-out, and Production teams.
• Coordinate production and shipment scheduling.

Who We Are Looking For:

• You have experience in documentation management, preferably in the food industry.
• You have high attention to detail, and you are meticulous in handling paperwork and ensuring accuracy.
• You have excellent communication skills both verbal and written.
• You are a team player, and you can work seamlessly with cross-functional teams.
• You have excellent problem-solving skills and can resolve issues related to documentation and shipping.
• You can manage changing priorities and meet deadlines.

Why Stanbroke?

• Work in our newly completed state-of-the art office in Fortitude Valley.
• Be a part of a company that prides itself on high-quality beef ranges and a friendly, fun working environment,
• 12-month full time contract (with the possibility to extend).
• Career and Development Opportunities: We’re committed to helping you grow with ongoing training and professional development.
• We are a well-established company.
• We offer excellent staff discounts on our meat products.

If you’re excited about joining the Stanbroke team and ready to take on this role, we would love to hear from you!