Executive Assistant

Executive Assistant to EGM Client Services

• Full-Time - Ongoing
• Attractive Salary + Superannuation + NFP Salary Packaging
• Rainbow Tick accredited organisation

A little bit about us:

We are an award-winning organisation established to provide a range of accommodation and support services to people that are facing disadvantage throughout metropolitan and regional Victoria.

The Role
We are seeking an experienced and highly motivated Executive Assistant to join the VincentCare Victoria team (VCV). In this pivotal role, you will provide high-level administrative support to the Executive General Manager (EGM) of Client Services (0.8 FTE) and the EGM of Housing & Property Strategy (0.2 FTE). You will manage diaries, coordinate meetings, assist with project support and maintain effective record management systems, ensuring the smooth operation of leadership functions. The ideal candidate will be proactive, organized and ready to contribute to the mission of a compassionate and respected charitable organization. 

Key Responsibilities Include

• Provide comprehensive administrative support, including managing diaries, scheduling meetings and organizing functions for the EGMs and senior leadership team.
• Develop and maintain efficient administrative systems, ensuring accurate and up-to-date information is accessible while safeguarding confidentiality.
• Assist in preparing reports, presentations and routine correspondence while adhering to organizational branding guidelines.
• Coordinate travel arrangements, functions and venues for meetings as needed.
• Ensure compliance with VincentCare’s policies and legislative requirements, including privacy and safety regulations.
• Act as the main point of contact for the EGMs, responding to routine inquiries and safeguarding sensitive information.
• Support Board/Committee meetings, including organizing reports and transcribing minutes.
• Help identify areas for improvement in current administrative processes and support systems.

What We’re Looking For

• Qualifications: Relevant tertiary qualification or equivalent experience.
• Experience:
  • Proven experience providing high-level administrative support, particularly at the executive or senior management level.
  • Expertise in diary management, document preparation, and meeting coordination.
  • Ability to work independently and manage competing priorities under tight deadlines.
  • Experience handling sensitive information with discretion and maintaining confidentiality.
• Skills & Attributes:
  • Advanced Skills with Microsoft Office are considered essential for this role.
  • Exceptional communication and interpersonal skills with the ability to build relationships at all levels.
  • Strong organizational and problem-solving skills, with high attention to detail while multitasking on behalf of two EGM's.
  • Polished, professional demeanor and the ability to represent VincentCare in a range of forums.

This is a fantastic opportunity to be a part of an organization that is committed to making a real difference in the community. If you are looking for a fulfilling role where you can use your administrative expertise in a meaningful way, we would love to hear from you!

Why work for us?  We offer:

• Salary packaging, sometimes called salary sacrificing is a huge attraction here! It is a popular way of providing employees in the community sector with tax benefits over and above their salary. It means the real value of a salary package can be significantly higher than the nominal value.
• We are committed to professional development to make sure that your career keeps growing while you're working with us.
• We offer a place where you know you are contributing to an organisation committed to helping others. We are passionate about #Social Justice.

If making a difference is important to you and you meet our essential requirements we can't wait to hear from you. Please submit your CV and Cover Letter detailing a response to each of the key selection criteria which can be found in the position description available below.

Please click here to view a detailed Position Description.
Applications close: Please don't delay in submitting your application as applications will be reviewed upon submission.

VincentCare welcomes applications from people from diverse cultural & linguistic backgrounds including people who identify as Lesbian, Gay, Bisexual, Trans, Intersex, Aboriginal and/ or Torres Strait Islander.

All appointments within VincentCare Victoria are subject to satisfactory completion of a police check and character/performance reference checks.  Police checks will be undertaken for the selected candidate prior to any job offer being confirmed. Police checks are also undertaken on a periodic basis during the period of employment.

All appointments are subject to disclosure of any relevant employment history of formal disciplinary action for improper or unprofessional conduct taken by current or previous employers or any other integrity body within or outside Australia.

The incumbent for this position must have and maintain a current Victorian Working with Children Check or equivalent.