Executive Assistant - Corporate Services

The role provides high level, confidential and sensitive executive support to the Director Corporate Services and where required Executive Leadership Team and Managers of the Division.  This opportunity will suit an Executive Assistant who is proficient, energetic and proactive.

This is a parental Leave contract up until October 2025.

About the role: 

• Strategic Support: Provide high-level administrative support to the director and direct reports within the Corporate Services Division, ensuring smooth and efficient operations.
• Calendar Management: Organise and manage complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Time Management: Prioritise a busy workload with competing deadlines and coordinate activities to ensure delivery of the business objectives outlined in Council's Delivery Program.
• Communication: Act as a key point of contact for internal and external communications, handling inquiries, and ensuring timely and professional responses.
• Document Preparation: Prepare and proofread correspondence, reports, presentations, and other documents with attention to detail and accuracy.
• Meeting Coordination: Coordinate and assist with meetings, including preparing agendas, taking minutes, and following up on action items.
• Project Assistance: Support the planning and execution of special projects and initiatives, providing administrative and logistical assistance as needed.
• Confidentiality: Handle sensitive information with the highest level of confidentiality and discretion.
• Team Collaboration: Work closely with other team members and departments to facilitate effective communication and collaboration across the organisation.
• Problem-Solving: Address and resolve administrative issues proactively, demonstrating strong problem-solving skills and a proactive approach.

What's on offer:

• An attractive base salary ranging commencing at $72,400 per annum with competency-based increments up to $85,000 per annum, plus 11.5% super.
• 70 hour, 9 day fortnight.
• Maximum-term parental leave role from November 2024 until October 2025.
• Training and development opportunities.
• Flexible work options for a healthy work/life balance.
• Generous employment conditions (we have too many to list - click here for more).

We are seeking:

• Advanced interpersonal and communication skills.
• Experience as an Executive Assistant with excellent time management and organisational skills.
• High level of proficiency in electronic minute taking.
• Experience with MS Office Suite.

About Us:

• Located on the picturesque far North Coast of NSW, bordering the Gold Coast.
• Tweed Heads is a vibrant, diverse location offering a lifestyle near the water, in a rainforest or on a farm.  
• Tweed Shire Council is committed to employment equity and diversity and encourages applications from people of all ages, abilities and backgrounds in both traditional and non-traditional roles.
• Join an employer of choice. Professionals Australia (Local Government Engineers’ Association) has named Council the 2021 Employer of Choice for our great employment practices within NSW local government. 

Where it's located:

This position is based in Murwillumbah, and can be directed to work from any Council work site.

Position closes: 

Friday 27 September 2024 at 12 noon sharp (NSW time).  Late applications will not be permitted.

Recruitment Timeframe: 

• Applicants will be notified of the outcome of their application by close of business Wednesday 9 October 2024.
• Shortlisted candidates will be interviewed week commencing 14 October 2024.

Click here to view the Position Description 

Click here for Important Information when Replacing an Employee on Parental Leave

Click here for more information on the Recruitment Process

Click here to view our Values

 Pre-Employment Screening:

Tweed Shire Council conducts pre-employment assessments as part of its recruitment process. 

Job offers are not made until screening has been completed. Tweed Shire Council uses third-party providers to undertake:

• Pre-employment medical – some roles require a functional (physical) assessment, and all positions are subject to drug and alcohol screening (a positive test result means the recruitment process ends and your application will not be considered).
• Background screening - verifies that the information you have provided throughout the recruitment process is true and correct.  Click here for more information.

Reference Checks are undertaken by the panel. Your 2 referees should ideally be your current and most recent supervisors.  Your referees are not contacted unless you’ve been interviewed and are a preferred candidate.

How To Apply 

You must use your own email address, and not one used previously by another person that has applied for a position with council.

Once you start your online application, you cannot save and return to it later. 

You may wish to prepare your responses in a Word document. You can then COPY and PASTE your answers from Word into the below fields:

1. Have your Resume document ready to go.
2. Fill out all questions below. Click 'Next'.  For tips on how to address the selection criteria, click here
3. You'll then be prompted to attach your resume and other documents (if applicable). Click 'Next'.
4. Review your application to confirm everything is correct. Click 'Confirm' to submit your application.

If you'd like to COPY and PASTE selection criteria fields into a separate Word document to work on over time, please find them listed below: 

• Please describe your qualifications for the role, highlighting both your academic background and your extensive practical experience as an executive assistant 
• Please detail your experience and approach to communicating effectively with both internal and external stakeholders and outline your experience in the drafting different types of correspondence.
• Please provide overview of your experience with electronic minute taking, including preparation and collation of business papers. 
• Please describe your first-rate time management skills and your ability to build and sustain professional relationships.

SK97188A

OFFICE USE ONLY