Administrative Officer - Contracts
Job No:
TSC1741
Location:
Murwillumbah
Be at the heart of delivering critical infrastructure and community projects by supporting Council’s Engineering Contracts team and ensuring the smooth administration of contract and tender processes. This pivotal role manages Council’s Contract Management Database and online tendering platform, helping drive efficient procurement, strong governance, and successful project outcomes that benefit the community.
About the role:
- Provide vital administrative support to the Engineering Contracts team, helping coordinate activities and ensure key operational deadlines are achieved.
- Working alongside our Project Managers to maintain and administer Council’s Contract Register, Contract Management Database and online tendering platform, supporting effective contract governance and procurement processes.
- Liaise with suppliers, contractors and internal stakeholders, delivering professional customer service and accurate information on contractual matters.
- Assist with a broad range of clerical and administrative functions across the Engineering Division, contributing to the smooth delivery of projects and services.
- Review, verify and process Contract Plant & Equipment and Traffic Control claims in accordance with contracted schedules of rates, requiring a high level of accuracy and attention to detail.
What's on offer:
- a base salary ranging from $64,608 per annum with competency-based increments up to $74,025 per annum, plus 12% super
- a permanent full-time position
- 70-hour, 9 day fortnight
- training and development opportunities
- flexible work options for a healthy work/life balance
- generous employment conditions (we have too many to list - click here for more).
We are seeking:
- A motivated professional with a Certificate III in Business Administration (or a related discipline) and demonstrated experience providing high-quality administrative support.
- An understanding of contract documentation and tendering processes is highly desirable, as the successful candidate will assist the team with procurement related documentation.
- Strong proficiency in Microsoft Office Suite and the ability to quickly learn and utilise a range of contemporary business systems and applications.
- A highly organised team player with proven ability to manage competing priorities, maintain accuracy and contribute positively within a collaborative work environment.
- Excellent written and verbal communication skills, with the ability to build positive relationships and communicate with a diverse range of stakeholders
About us:
- Located on the picturesque far North Coast of NSW, bordering the Gold Coast.
- The Tweed is a vibrant, diverse location offering a lifestyle near the water, in a rainforest or on a farm.
- Tweed Shire Council is committed to employment equity and diversity and encourages applications from people of all ages, abilities and backgrounds in both traditional and non-traditional roles. We provide workplace adjustments for people with disability, and access to flexible work options.
- Join an employer of choice. Professionals Australia (Local Government Engineers’ Association) has named Council the 2021 and 2025 Employer of Choice for our great employment practices within NSW local government.
Where it's located:
This position is based in Murwillumbah and can be directed to work from any Council work site.
Position closes:
Friday 07 August 2026 at 12 noon sharp (NSW time). Late applications will not be permitted.
Click here to view the Position Description
TIPS for Addressing the Selection Criteria
Click here for more information on the Recruitment Process
Pre-Employment Screening:
Tweed Shire Council conducts pre-employment assessments as part of its recruitment process.
Job offers are not made until screening has been completed. Tweed Shire Council uses third-party providers to undertake:
- Pre-employment medical – some roles require a functional (physical) assessment, and all positions are subject to drug and alcohol screening (a positive test result means the recruitment process ends and your application will not be considered).
- Background screening - verifies that the information you have provided throughout the recruitment process is true and correct. Click here for more information.
Reference Checks are undertaken by the panel. Your 2 referees should ideally be your current and most recent supervisors. Your referees are not contacted unless you’ve been interviewed and are a preferred candidate.
How To Apply:
You must use your own email address, and not one used previously by another person that has applied for a position with council.
Once you start your online application, you cannot save and return to it later.
- Have your Resume document ready to go.
- Fill out all questions below. Click 'Next'.
- You'll then be prompted to attach your resume and other documents (if applicable). Click 'Next'.
- Review your application to confirm everything is correct. Click 'Confirm' to submit your application.
If you'd like to COPY and PASTE question fields into a separate Word document to work on over time, please find them listed below:
Selection Criteria:
- Why are you interested in working at Tweed Shire Council, and what excites you most about this particular opportunity?
- Do you hold a Certificate III in Business Administration (or a related discipline) and/or have demonstrated experience in an administrative support role? Please outline your qualifications and experience and how they have prepared you for this position.
- Describe your experience using Microsoft Word, Excel and purchasing systems. Include an example of how you have managed administrative tasks, purchase orders or competing priorities while maintaining accuracy and meeting deadlines.
- Do you have experience using Contract Management systems, databases or Contract Registers? If so, how did you ensure records were maintained accurately and efficiently?
- Provide an example of a time you learned a new system or application. How did you approach the learning process and what was the outcome?
- Tell us about your experience providing administrative support to professional staff or a business unit. What types of tasks were you responsible for and how did you ensure accuracy and quality in your work?
- This role requires strong communication and teamwork skills. Please provide an example that demonstrates your ability to manage competing priorities, communicate effectively with stakeholders, and contribute positively within a team environment.
- Please describe your understanding of contract administration and contract management. Provide an example of how you have supported contract-related activities in a previous role.
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