Accounts Payable/Receivable Officer

We are seeking a detail-oriented and diligent Accounts Payable/Receivable Officer to join our team!

What you’ll be doing:

You will be responsible for ensuring the accurate entry, management and timely processing of invoices in line with current WHSmith processes.

This is a busy, fast paced role where you’ll be working alongside a close-knit AP/AR team. 

• Receiving invoices and other documentation to check and validate liability for payment.
• Lead accounts payable end-to-end
• Creating of custom reports for management purposes
• First point of contact for all external and internal Accounts Payable enquiries, providing timely responses to achieve satisfactory outcomes.
• Obtaining approval for payment in accordance with WHSmith procedures and allocate expenditure to correct costing centre.
• Summarising payments under headings prescribed and arranging for payment.
• Making journal/data entries and extract statistical data from records for analysis.
• Auditing and reconciliation of all nominated supplier accounts. Ensuring the appropriate investigation of any anomalies and reporting these discrepancies to the finance team when necessary.
• Informing the Accounts Manager of difficulties with accounts, to assure that critical/unresolved issues are identified.
• Communicate with suppliers and buyers to ensure all outstanding issues are resolved.
• Identification and action missing invoices to ensure that accurate stock records are maintained.

What we are looking for:

We’re looking for someone who’s eager to learn and grow in a fast-paced environment.

• Minimum 3 years in accounts payable/receivable
• Strong Microsoft Excel skills
• Windows 365 experience (preferred)
• Somebody Tech Savvy and AI inquisitive would be ideal
• Very strong attention to detail and ability to reconcile complex accounts
• Self-motivated and proactive with the ability to work unsupervised
• Good communication skills and a willingness to engage

How we reward our teams:

• Competitive salary and benefits
• Hybrid working (3 days in our Woolloomooloo office)
• Flexible Working
• 4pm Friday Finish
• Enjoy a paid day off to celebrate your birthday!
• Strong commitment to development and internal progression
• A culture and workplace that values wellbeing, inclusion and personal growth
• Annual Bonus based on company and personal performance
• Access to 24/7 wellbeing support through our confidential Employee Assistance Program (EAP). 
• Generous employee discounts across a range of our products and with our retail partners. 

About Us

WHSmith is an iconic British retailer with proud Australian operations, at the heart of travel, offering books, news, and essentials, designed for life on the move. Our diverse retail brands include WHSmith Retail, InMotion, Kids Stop and The Book Cellar, each dedicated to delivering exceptional customer experiences.

Our stores are located in some of Australia’s busiest airports & Hospitals, providing a dynamic and fast paced work environment that is perfect for a driven individual who thrives on a challenge and is ready to kick start their career.

Our Commitment to Diversity and Inclusion

WHSmith is an equal opportunity employer and considers all applicants for employment. We recognise the importance of equity in all that we do, as well as promoting a culture of inclusion through our policies, procedures and working practices. If you have any support requirements, we encourage you to advise us at the time of your application, so we can assist you appropriately during the recruitment process.

Value our People, Drive for Results, Customer Focus & Accountability.