Accounts Payable/Receivable Officer

We are seeking a detail-oriented and diligent Accounts Payable/Receivable Officer to join our team. 

• Opportunity to join a fast paced, global business during an exciting period of growth & transformation.
• Full-time | Hybrid Role with Offices in Woolloomooloo (10 minutes from Town Hall)
• Make an impact from day one

About Us

WHSmith is an iconic British retailer with proud Australian operations, at the heart of travel, offering books, news, and essentials, designed for life on the move. Our diverse retail brands include WHSmith Retail, InMotion, Kids Stop and The Book Cellar, each dedicated to delivering exceptional customer experiences.

Our stores are located in some of Australia’s busiest airports & Hospitals, providing a dynamic and fast paced work environment that is perfect for a driven individual who thrives on a challenge and is ready to kick start their career.

The opportunity

We are seeking an experienced Accounts Payable/Receivable Officer to join our team.

You will be responsible for ensuring the accurate entry, management and timely processing of invoices in line with current WHSmith processes.

This is a busy, fast paced role where you’ll be working alongside a closeknit AP/AR team.  Some of your key responsibilities will be:

• Receiving invoices and other documentation to check and validate liability for payment.
• Lead accounts receivable end-to-end
• Creating of custom reports for management purposes
• First point of contact for all external and internal Accounts Receivable enquiries, providing timely responses to achieve satisfactory outcomes.
• Obtaining approval for payment in accordance with WHSmith procedures and allocate expenditure to correct costing centre.
• Summarising payments under headings prescribed and arranging for payment.
• Making journal/data entries and effect trial balances, preparing statutory returns, carry out general banking tasks and extract statistical data from records for analysis.
• Auditing and reconciliation of all nominated supplier accounts. Ensuring the appropriate investigation of any anomalies and reporting these discrepancies to the finance team when necessary.
• Informing the Accounts Manager of particular difficulties with accounts, to assure that critical/unresolved issues are identified.
• Communicate with suppliers and buyers to ensure all outstanding issues are resolved.
• Identification and action missing invoices in order to ensure that accurate stock records are maintained.

What you’ll need to succeed

We’re looking for someone who’s eager to learn and grow in a fast-paced environment.

The following qualities are required:

• Minimum 5 years in accounts payable/receivable
• Strong Microsoft Excel skills
• Windows 365 experience & PowerBI (preferred)
• Very strong attention to detail and ability to reconcile complex accounts
• Self-motivated and proactive with the ability to work unsupervised
• Good communication skills and a willingness to engage

What’s In It For You?

• Be part of a supportive and collaborative team
• Opportunities for career development and growth
• Learn from experienced professionals and gain exposure to real business challenges
• Access to 24/7 wellbeing support through our Employee Assistance Program (EAP)
• Generous employee discounts across our retail network

We’re committed to helping you build a strong foundation for your career. If you’re ready to take the next step apply now!

WHSmith is an equal opportunity employer. We value equity and inclusion across all aspects of our business. If you have any support requirements, we encourage you to advise us at the time of your application, so we can assist you appropriately during the recruitment process.

Please note: Only shortlisted candidates will be contacted.