Administration Officer (Student Reception) - Emmaus College

Job No: CER319
Location: Rockhampton

Emmaus College is a co-educational Catholic College in the heart of Rockhampton. The College offers a tailored journey designed to support students at pivotal points in their young lives. The separate Middle School and Senior School campuses provide extensive facilities and create learning environments designed to nurture and empower the students that they serve.

An exciting opportunity currently exists within the Emmaus College Administration team. We are seeking a term-time Administration Employee to commence as soon as possible.

About the role

The Administration Officer position will provide a welcoming reception atmosphere, provide administrative general duties. This is a term time continuing position, working 38 hours per week, for an immediate commencement, or as negotiated with the successful applicant. 

  • Provide reception services for students.
  • Enter absentee data into computer, process late and early departure of students in computer and provide year co-ordinators and deputy principal with absentee details for the day.
  • Monitor and care for students in sick bay, complete appropriate documentation and follow procedure in relation to student sickness and dispensing of medication.
  • Receipt and store confiscated jewellery, Ipods and phones and ensure safe storage until claimed by student or parent.
  • Provide students with information at student reception and refer for counsellor’s appointments etc.
  • Empty assignment lodgement box and stamp sort and distribute assignments to relevant teachers.
  • Intercom calls to staff and students 3 times daily
  • Distribute intercampus mail
  • Assist with various aspects of the coordination and preparation of school events eg sports carnivals, excursions, arts council, open days, graduations
  • Liaise with year coordinators and provide office-based clerical assistance
  • File student and general correspondence

For more information, please review the Position Description

About you

The successful applicant will have an understanding of, and a commitment to, the ethos of Catholic education.  In addition, you will have excellent time management skills, well developed interpersonal skills and a high proficiency of computer skills. Tertiary qualifications at Certificate level or equivalent knowledge, qualifications and experience, relevant to the position, may be required. Previous experience in a busy school office environment would be an advantage.

What we offer

  • Competitive salary range – School Officer Level 3 hourly ranging from $29.80 - $31.06 (pending experience) 
  • Superannuation up to 12.75% contribution (in a co-contribution arrangement)
  • Modern facilities and resources
  • Access to long service leave after 7 years of continuous service (portability of Long Service Leave may also be applicable)
  • Corporate health insurance
  • Excellent leave entitlements to suit various situations
  • Induction, professional development and learning opportunities

Mandatory Requirements

  • A current valid Blue Card under the Working with Children (Risk Management and Screening) Act 2000 (WWC Act) and valid Suitability Notice is a requirement of the position.
  • Tertiary qualifications at Certificate level or equivalent knowledge, qualifications and experience, relevant to the position, may be required.
  • Current First Aid Certificate
  • Ability to perform the physical requirements of the role in a safe manner.
  • Australian work rights

How to Apply

  • Complete the application below
  • Upload supporting documentation (ie. Birth Certificate, Passports, Academic Transcripts)
  • Applicants must read, understand and accept, as an explicit term of contract, the requirements of the Statement of Principles for employment in Catholic Schools 
  • Upload a current resume including contact details (phone and email) of three (3) professional referees

Further information

  • For a confidential conversation please contact Jacquelyn Osborne at Emmaus College, North Rockhampton on 07 4923 5751.
  • For further information regarding the remuneration package, please contact Employee Support Services
  • Applications during the shortlisting phase will be kept confidential.

Applications close 5pm, 11 May 2022.

Catholic Education is committed to best practice in student protection policies and procedures and is an equal opportunity employer. Aboriginal and/or Torres Strait Islander people are encouraged to apply.


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Privacy Acknowledgment

Employment Collection Notice

In applying for this position and submitting your application for employment you will be providing Catholic Education within the Diocese of Rockhampton with personal information, for example your name, address and information contained in your resume. We will collect and record this information in order to assess your application. If you believe that any of your personal information held by us is incomplete or inaccurate you have the right, in accordance with the provisions of the Privacy legislation, to notify us and make any updates or corrections. Where you have provided us with the name and address of a person in connection with your application (e.g. referee), you should inform the person that you have done so and the reason for it. You should also inform them that the information is to be used solely in connection with your application for employment. In submitting this application for employment you agree that you will not seek access to references provided by third parties or to confidential notes or reports made by us relating to your application for employment. We seek your agreement in this regard to ensure that referees are not inhibited from providing complete and accurate references as to your suitability for the position. Access to feedback on the selection process is available.

COVID-19 Vaccination Requirements

Please note that the ‘COVID-19 Vaccination Requirements for Workers in a high-risk setting Direction’ applies to this role because it is an inherent requirement of the role that you enter, work in, or provide services in an education setting.  Accordingly, you must be able to provide evidence that you are fully vaccinated against COVID-19.  You will be asked by the recruiting manager to supply this evidence if you are the preferred candidate for the role.  Any job offer would be subject to the supply of evidence related to the mandatory vaccination requirements in addition to other required employment screening.


Applicant’s Declaration

I have read, understood and, if offered employment with Catholic Education with the Diocese of Rockhampton, accept the requirements of the Statement of Principles for Employment in Catholic Schools as an explicit condition of employment. I certify that the information in this application is true, to the best of my knowledge. I understand that I have a duty to disclose sufficient information to enable a prospective employer to make a properly informed decision about my employment.

I understand that if I am employed by Catholic Education with the Diocese of Rockhampton and any statement I have made or information I have provided with this application form are found to be false within my knowledge, that I may be liable for immediate dismissal.

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About Us

Catholic Education, Diocese of Rockhampton, is a large, dynamic and growing organisation with a current enrolment of approximately 16,000 students and a staff of approximately 3,400 in Kindergartens, Early Learning Centres, 31 Catholic Primary Schools and 8 Catholic Secondary Colleges. Catholic Education in the Diocese of Rockhampton serves communities from Bundaberg in the south to Mackay in the north and west to Longreach.

With a vibrant working environment, we provide excellent benefits for staff including professional and career development opportunities that build personal and organisational capability. We celebrate diversity in our workforce, and value the knowledge and skills that a diverse range of employees bring to the workplace. Our staff are recognised as being central to achieving our mission and we have an emphasis on caring and supporting teachers in both their vocation in working with students and other aspects of their lives.