HR / Payroll Administrator

Job No: GEORGE126
Location: Newtown

  • Full time 1 FTE (part time 0.8 FTE will be considered)
  • 12 month Parental Leave replacement position
  • Respected global research organisation
  • Make an impact on global health outcomes

Application close date: 26th June 2019

The George’ is 700+ people focused on improving the health of millions of people worldwide. As a medical research institute affiliated with leading universities and with projects in approximately 50 countries, we are challenging the status quo in healthcare to find the best ways to prevent and treat chronic disease and injury, and to influence policy and practice worldwide. Our innovative commercial enterprises help maximise our impact.

Just a sample of the things we’re doing to have the greatest impact on global health:
• We are identifying better and safer treatments for our biggest killers like stroke, heart disease and high blood pressure
• In many countries, our award winning FoodSwitch smartphone app is helping people make healthy food choices when shopping
• We’ve shown that simple text messaging can help prevent heart attack and stroke. Now, we’re working with Google to roll this out globally to prevent chronic diseases affecting millions of people
• In rural India, we’ve shown that mobile technology can help diagnose mental health, as well as help treat cardiovascular disease, and we’re looking at similar approaches to treating chronic diseases in Indonesia and China
• Together with Aboriginal communities in NSW, Australia, we’ve developed an innovative community led program to assist young Aboriginal drivers attain their license, now implemented in a dozen of locations
• We’re developing an affordable dialysis machine, with potential to save millions of lives each year and transform the way kidney disease is treated globally
• And much more...

The Role

An opportunity exists for an Human Resources (HR) / Payroll Administrator to join our growing organisation. The HR / Payroll Administrator is responsible for the processing of the Institute's payroll in conjunction with an outsourced payroll provider. The HR / Payroll Administrator will also be involved in day to day administrative support for the HR function within the George Institute.

The HR / Payroll Administrator, is an integral part of the HR team and provides daily assistance to all team members. The incumbent will also have regular contact with senior management and staff in general, and shall liaise regularly with service providers and institutions.

To achieve this, the successful candidate will be responsible for:

Remuneration, Reward & Payroll

• Processing of monthly payroll and fortnightly casual payroll for Institute entities via outsourced payroll provider, including processing timesheets, calculation of increases, back pay, allowances and terminations
• Establish, maintain and ensure accuracy of all data in the payroll / HR information system
• Closely communicate with payroll providers, packaging providers and superannuation organisations where required
• Calculate remuneration packages with varying fringe benefits, allowances, scholarships and salary sacrifice, according to legislation
• Assist in the administration of reportable and exempt fringe benefits with the outsourced salary packaging organisation
• Provide quarterly salary packaging presentation to new starters
• First point of contact for employee payroll related questions
• Liaise with Finance team in relation to information regarding payroll journals, superannuation questions
• Assist in the remuneration review process

HR Administration & Team support

• Provide administrative support for HR team
• Manage the HR pages on the staff intranet site
• Provide general advice to staff on policies and procedures
• Maintain personnel files and staff lists across the organisation
• Prepare contracts and variation letters including probation review, change in employment terms, contract renewal, change in salary, change in hours, termination confirmation etc
• Generate reports for the team where required
• Participate in HR projects to improve process and efficiency
• Coordinate bi-monthly new starter induction events
• Provide HR induction to all new starters: including employees, students and visiting fellows

Learning & Development

• Process and liaise with Finance for Learning & Development (L&D) processing
• Track and record L&D expenditure

Success in the role, will be based on these key skills and experience:

• Tertiary qualifications or studying towards a HR or Business degree desirable
• Experience processing and managing payroll, particularly within a NFP environment advantageous
• Experience working with an outsourced payroll provider, ADP Payforce experience advantageous
• Exposure working with HR Information Systems desirable
• Excellent organisation and time management skills including the ability to prioritise demands
• Strong administration skills
• Excellent customer service orientation and the ability to communicate effectively with staff at all levels of the organisation
• Proficient in the use of the Microsoft Office suite of products, including Word, Excel, PowerPoint and Outlook
• Good problem solving and decision making skills
• Ability to be flexible and adaptable in the face of changing organisational priorities and ambiguous environments

 We offer a flexible and inclusive work culture with excellent staff benefits including, salary packaging arrangements and sound learning opportunities.

We are reviewing applications as soon as we receive them, so apply now!

The George Institute is an equal employment opportunity employer committed to equity, diversity and social inclusion. Applications are encouraged from people with a disability; women; Aboriginal and Torres Strait Islander people; people who identify as LGBTIQ; mature-aged adults and those from culturally and linguistically diverse backgrounds.

Privacy Acknowledgment

The George Institute for Global Health, together with its subsidiaries and associated companies worldwide (“The George Institute”, “we” and “our”) is committed to handling personal information (including health and other sensitive information) in accordance with applicable privacy laws, including the Australian Privacy Principles (“APPs”) set out in the Australian Privacy Act 1988 (Cth).

When you apply for a job at the Institute you will be asked to set up an account and apply for any of the jobs posted in the system. You may be asked to submit personal information including, but not limited to: a) your name; b) your address; c) your email address; d) your telephone number; e) and other personal and sensitive information.

Any personal information you submit to our recruitment system will be used to process your application and is retained in the database to match your skills against any future job opportunities. We may contact you about your current job application/s and any future job opportunities that match your criteria.

The George Institute works with people from diverse cultural and social backgrounds with varied life experiences, physical abilities and interests and we seek to employ people who reflect the great diversity of people. We may ask personal questions regarding your identity, which will be used to inform our Diversity, Inclusion and Belonging strategies with regards to recruitment. You may elect to not disclose this information.

I consent to The George Institute of Global Health to collect, use and disclose my personal information for the purpose of assessing and facilitating my application for employment.

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Why work at the George?

We are committed to attracting, developing, rewarding and retaining the best people in their fields to conduct and support our innovative and highest quality research programs.