Receptionist / Administration Assistant

Head Office – Flemington VIC

Part Time Basis

• Join a rapidly growing not-for-profit organisation with a commitment to social justice
• Competitive remuneration: $31.51 - $32.21 per hour depending on qualifications and experience
• Access to Salary Packaging benefits
• Wintringham promotes ongoing training and professional excellence
• Flexible Part Time Basis – 1 to 2 days per week
• Based at our Head Office in Flemington (VIC) soon to move to North Melbourne

About us

Wintringham is a specialised non-religious not-for-profit welfare organisation. We are committed to providing older people who are at risk or have experienced homelessness with a range of high-quality care, housing and services. We employ more than 1,000 staff across Victoria and Tasmania

Our Head Office provides the strategic direction and support services for Wintringham’s residential, housing and community care services.

Your new role

An opportunity exists for a proactive and enthusiastic individual to join our Head Office team as a Part Time Receptionist / Administration Assistant. In this busy and dynamic role, you will be the first point of contact for all incoming Wintringham Head Office phone calls. You will also be responsible for welcoming and assisting Wintringham Head Office visitors as well as providing secretarial and administrative support to the  People & Culture  team. In this  part time role, you will be required to cover 1 to 2 days a week depending on your availability.

Your duties and responsibilities will also include (but are not limited to):

• Coordinating Head Office daily correspondence systems including: internal mail system, registered post and emails.
• Maintaining stationery supplies and purchase stationary for Head Office
• Printing, collating and distributing of documentation/information packs for various departments/sites/offices
• Processing of invoices and management of Head Office petty cash
• Provide secretarial and data entry support to various departments on an as-needs basis as requested by the Senior Business Partner

What is in it for you?

We are committed to offering an enjoyable, safe and flexible workplace that provides a work-life balance. When you are working with Wintringham, you will have access to the following benefits:

• Access to exclusive not-for-profit salary packaging: salary package your personal expenses up to the amount of $15,900.
• Continuous development: we believe in giving our staff the skills they need and will keep you up to date with yearly qualifications such as behaviour management, first aid, CPR and manual handling. We offer many growth opportunities and have a strong internal recruitment program.

What we’ll require from you:

• Previous experience in a similar role (highly advantageous)
• Sound understanding of Microsoft Office suite (Outlook, Word and Excel)
• Professional and friendly phone manner
• Ability to liaise effectively with clients, staff and management
• Ability to work autonomously whilst also contributing to the reception team
• Excellent interpersonal communication skills

This sounds great! How do I apply?

For more information about this role, a copy of the Position Description can be accessed here

Applications can be directed to Cheryl Farquhar (Senior Business Partner) and submitted via our website. Please upload your documents in PDF Format.

Applications close on Friday 19th  of April 2024 at 5pm

Successful applicants will be required to undergo a NDIS Worker Screening Check and Police Records check. Refusal to provide your information to both parties will prevent Wintringham from being able to continue with your application.

Applicants who have lived in a country other than Australia for a period longer than 12 months in the last 10 years may be required to undergo an International Police Check.

Successful candidates will be required to comply with the Wintringham Health and Immunisation policy including having three doses of a COVID-19 vaccine as well as a 2024 Influenza vaccination before commencing employment and must provide evidence.

Wintringham is committed to providing safe and inclusive environments and services. We celebrate differences in ability, age, culture, gender, gender identity, race, religion, sexuality, spirituality and beliefs. Everyone has a right to feel welcome, respected and valued in a workplace free of discrimination and harassment.

The safety of all older people is paramount, and we have zero tolerance for family violence including elder abuse.

Wintringham proudly acknowledges Australia’s First Peoples as the Traditional Owners and Custodians of Country and pay respect to Elders past, present and emerging.

Diversity and inclusion make our community and Wintringham stronger and contributes to helping us end homelessness for older people.