Administrative Officer - Engineering

Job No: TSC778
Location: Murwillumbah

We are seeking one permanent full-time and one permanent part-time Administrative Officers to join the Engineering Division of Council.

Each position has an extensive range of duties that require the skills of an experienced Administrative Officer. The positions are autonomous, very busy and have the support of the Engineering Administration Team and a working relationship with the Executive Assistant - Engineering. 

Both positions are extremely rewarding, fast paced and team-focussed.

About the role:

The Administrative Officer is responsible to provide a wide range of administrative and support services, utilising various business systems to support the effective operation of the Engineering Division.

You can expect to:

  • Provide daily administrative support services to the entire Engineering division.
  • Prepare documents and correspondence relating to various meetings.
  • Calendar and meeting management.
  • Financial duties pertaining to purchase orders, payments and credit card reconciliation.
  • Conference and travel bookings.
  • Update and maintain records and databases to ensure that all information is accurate, correctly stored and accessible.
  • Liaise with the Executive Assistant to ensure a continued improvement of business processes and administrative practices to enhance efficiency and quality outcomes.

What's on offer:

  • An attractive base salary ranging from (FT)$1,047.37 per week/(PT)$29.92 per hour with competency based increments up to (FT)$1,200.01 per week/(PT)$34.28 per hour, plus 10% super.
  • 1 x permanent full-time 70 hour, 9 day fortnight
    • Fridays essential, with flexibility at times, depending on operational requirements.
  • 1 x permanent part-time 23.25 hours, 3 day week 
    • Mondays, Thursdays and Fridays essential, with flexibility at times, depending on operational requirements.
  • Training and development opportunities.
  • Flexible work options for a healthy work/life balance.
  • Generous employment conditions (we have too many to list - click here for more).

We are seeking:

  • Experienced Administrative Officers with a can-do attitude for managing workloads and competing priorities.
  • Use of modern electronic business systems and applications i.e. land information system, record management and minute taking.
  • Initiative for taking on minor research, tasks and projects.
  • Microsoft Office Suite experience essential.

Where it's located:

This position is based in Murwillumbah, and can be directed to work from any Council work site.

Position closes: 

Friday 23 July 2021 at 12 noon sharp (NSW time).  Late applications will not be permitted.

Click here to view the Position Description

Click here for more information on the Recruitment Process

Click here to view our Values

Pre-Employment Screening

Tweed Shire Council conducts pre-employment assessments as part of its recruitment process.  Click here for more information.

How To Apply

You must use your own email address, and not one used previously by another person that has applied for a position with council.

Once you start your online application, you cannot save and return to it later. 

You may wish to prepare your responses in a Word document. You can then COPY and PASTE your answers from Word into the below fields.

  1. Have your Resume document ready to go.
  2. Fill out all questions below. Click 'Next'. For tips on how to address selection criteria, click here.
  3. You'll then be prompted to attach your resume and other documents (if applicable). Click 'Next'.
  4. Review your application to confirm everything is correct. Click 'Confirm' to submit your application.

If you'd like to COPY and PASTE selection criteria fields into a separate Word document to work on over time, please find them listed below:

  1. Certificate III in Business Administration or similar along with demonstrated experience in a similar position,

                                                      OR

           Extensive demonstrated experience in a multidisciplinary administrative support role.

  1. Demonstrated competence in general administrative and clerical tasks such as telephone/reception skills, record keeping, photocopying, production, retrieval, manipulation and storage of documents.
  2. Demonstrated competence in a wide range of administrative support activities to a range of professional officers.
  3. Capacity to manage workloads and competing priorities effectively.
  4. Capacity to learn and become proficient in the use of contemporary electronic business systems and applications, including land information system, record management system, and geographic information system.
  5. Demonstrated advanced competence in typing, data entry, and MS Office suite.
  6. Well-developed written and verbal communication skills.
  7. Good interpersonal skills and capacity to work within a team environment.
  8. Demonstrated knowledge of work health and safety in an office environment.

Desirable:

  1. Demonstrated competence in the use of a record management system, financial, property and/or GIS software.
  2. Experience within a local government environment or an understanding of local government functions and procedures.

 

 

 

SK97188A

 

 

OFFICE USE ONLY

Unit   Executive - ENG
Job Grade  4
Industry  Administrative
Employment Type  Full-time
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